HomeMy WebLinkAbout20180215INT to Staff Request 7 - Budget Time Line - Internal.doc
2018– 2022 Capital Budget Internal Timeline
To facilitate a timely completion of the capital budget process for 2018 – 2022 expenditures, the following target dates have been established:
DATE FUNCTION RESPONSIBILITY
June 15 Schedule Capital Budget review meeting with President and VP’s J. Feiring (N. Kivisto, T. Nygard, J. Skabo, P. Darras, P. Link, B. Allen,
E. Martuscelli, H. Gilchrist) for the week of August 14-18
27 Complete IGC Meter Cost of Install Plan and Plan Unit Cost J. Feiring for mains and services.
30 Send IGC Meter Cost of Install Plan to Tim Wold to be entered J. Feiring/J. Emery
into 2018-2022 Capital Budget
30 Send IGC Plan Unit Cost for mains and services to District J. Feiring/J. Emery
Managers for review
30 Distribute 2018-2022 Capital Budget and Forecast J. Feiring instructions.
July 14 IGC Plan Unit Cost for mains and services District Manager J. Feiring/J. Emery
review and sign off complete
17 IGC Plan Unit Cost for mains and services to Region Managers J. Feiring/J. Emery
and VP-Operations for review
21 IGC Plan Unit Cost for mains and services Region Managers J. Feiring/J. Emery
and VP-Operations review and sign off complete
31 IGC Plan Unit Cost for mains and services entered into PowerPlan J. Feiring/J. Emery
for 2018-2022 Capital Budget
31 Specific and blanket budget amounts entered by month Department in PowerPlan software. Heads
August 1 Create 2018-2022 Proposed 1st Pass Budget Version J. Feiring
1 Managers run reports specified in the 2018-2022 instructions G.O. Managers & correspondence (“Special Considerations” section, #8) Region Managers in PowerPlan software. (Send email to managers to run reports)
1 Send office equipment report to Kathy Peterson, so she can update J. Feiring
FP-101583 for years 3-5
1 Tax Department request due to Randy Watson (August – J. Feiring/J. Harris
December 2017) (Provide CWIP Adds, Plant Adds, Forecast
Plant and Reserve by Function)
(Use 2nd quarter forecast numbers. If need to use the 2018 budget,
then need to start first run of forecast process sooner. Typically,
due to Randy by mid-August at the latest.)
7 Managers’ review of 5-year budget completed and any G.O. Managers & changes made in the Wish List/Working Versions in PowerPlan. Region Managers
(receive email signing off on numbers) (EOD)
8 Create 2018-2022 Proposed 2nd Pass Budget Version J. Feiring
10 MISO O projects due to Regulatory Affairs (use 2nd quarter J. Harris
forecast) (Provide 2018 numbers)
10 Reports summarizing 5-year budget by project furnished F.A. Accounting
to Vice Presidents. (Reports exclude AFUDC & ES&GA.
2016-2018 analysis estimates 2018 ES&GA.)
17 Vice Presidents’ review of 5-year budget completed and any changes Vice Presidents
provided to Fixed Asset Accounting. (receive email signing off on
numbers)
18 Calculate ES&GA rates for 2018-2022 J. Feiring/S. Wanner/
J. Emery
18 Create 2018-2022 Proposed 3rd Pass Budget Version J. Feiring
21 Detail budgets for 2018 and 2019 (split between Growth & President-CEO
Replacement) including overhead and a summarized budget for Controller
2020-2022 furnished to President/CEO.
21-25 Capital Budget review meetings with President and VP’s (N. Kivisto, J. Feiring/S. Wanner/
T. Nygard, J. Skabo, P. Darras, P. Link, E. Martuscelli, H. Gilchrist) J. Emery/M. Schatz
28 Final changes to 5-year capital budget due in Fixed Asset Accounting. President-CEO
Controller
28 Recalculate ES&GA rates for 2018-2022 J. Feiring/S. Wanner
J. Emery
29 Create 2017 Proposed 4th Pass Budget Version and start forecast
process for first run of proposed 2018-2022 capital budget J. Feiring/J. Harris
31 Approved 5-year capital budget (with overhead) due in Financial F.A. Accounting
Planning to calculate AFUDC rate. (2-3 days to calculate rate)
September 5 Final run of forecast process in PowerPlan J. Feiring/J. Harris
8 Final 5-year capital budgets due in Financial Reporting J. Feiring/J. Harris
8 Final 5-year capital budget AA book plant closes by FP and Budget J. Harris
Link data in Excel to Scott Johnson, Kelly Frenette, and Becky Beach
15 Final 5-year capital budgets with narrative and supporting J. Feiring/S. Wanner/
Schedules (Corporate Forecasting Schedule) due in Corporate Planning J. Emery
19 Bakken spending on proposed 2018-2022 capital budget to J. Feiring
Tammy Nygard
October Complete Management Committee Book J. Feiring/S. Wanner/
(Contact Donna Lester in mid-October to create files for J. Emery
cover sheet and tabs. Donna will send to printing.
MDU will complete pages 1-9, CNG page 10, & IGC page 11.
Send file to Printing Department the last week in October.)
November 3 Management Committee Book due to Tammy (7 hard copies) J. Feiring
8 Management Committee Meeting Board of Directors
20 2018 Approved Capital Budget for Minority Business J. Feiring
Report due to Carolyn Johnson
30 2018 Approved Budget Version created J. Feiring
30 Wish List funding projects moved to Working Version J. Feiring/S. Wanner
and approved J. Emery/M. Schatz
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