20230508122 Supplemental Attachment E.pdf

Avista Corporation
East 1411 Mission Ave.
Spokane, WA 99202
Request for Proposal (RFP)
Contract No. R-43884
for
2022 Wood Pole Management (WPM)
INSTRUCTIONS AND REQUIREMENTS
Proposals are due by:
3:00 p.m. Pacific Prevailing Time (PPT), January 24, 2022 (the “Due Date”)
Avista Corporation is an energy company involved in the production, transmission and distribution of
energy as well as other energy-related businesses. Avista Utilities is our operating division that provides
electric service to 378,000 customers and natural gas to 342,000 customers. Its service territory covers
30,000 square miles in eastern Washington, northern Idaho and parts of southern and eastern Oregon, with
a population of 1.6 million. Alaska Energy and Resources Company is an Avista subsidiary that provides
retail electric service in the city and borough of Juneau, Alaska, through its subsidiary Alaska Electric
Light and Power Company. Avista stock is traded under the ticker symbol "AVA." For more information
about Avista, please visit www.myavista.com.
Staff_PR_122 Supplemental Attachment E Page 1 of 9
Avista Corporation
East 1411 Mission Ave.
Spokane, WA 99202

RFP No. R-43818 Page 2 of 9

Avista Corporation (“Avista”)
RFP Confidentiality Notice

This Request for Proposal (“RFP”) may contain information that is marked as confidential and proprietary to
Avista (“Confidential Information” or “Information”). Under no circumstances may the potential Bidder
receiving this RFP use the Confidential Information for any purpose other than to evaluate the requirements of
this RFP and prepare a responsive proposal (“Proposal”). Further, Bidder must limit distribution of the
Information to only those people involved in preparing Bidder’s Proposal.
If Bidder determines that they do not wish to submit a Proposal, Bidder must provide a letter to Avista certifying
that they have destroyed the Confidential Information, or return such Information to Avista and certify in writing
that they have not retained any copies or made any unauthorized use or disclosure of such information.
If Bidder submits a Proposal, a copy of the RFP documents may be retained until Bidder has received notice of
Avista’s decision regarding this RFP. If Bidder has not been selected by Avista, Bidder must either return the
Information or destroy such Information and provide a letter to Avista certifying such destruction.
Avista and Bidder will employ the same degree of care with each other’s Confidential Information as they use to
protect their own Information and inform their employees of such confidentiality obligations.

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Avista Corporation
East 1411 Mission Ave.
Spokane, WA 99202

RFP No. R-43818 Page 3 of 9
Instructions and Requirements
1.0 PURPOSE
Contractor shall provide labor and equipment (fully fueled and maintained) for the replacement and removal of
poles, transformers, cross arms, and miscellaneous line hardware/equipment and as further described below (the
“Work” or “Project(s)”) within Avista’s service territory located throughout Washington and Idaho (“Site” or
“Work Site”).
NOTE: Avista is contracting this Work out for three years on Unit based pricing, depending on Avista’s
requirements and need for the Work.
Persons or firms submitting a Proposal will be referred to as “Bidder” in this RFP; after execution of a contract,
the Bidder to whom a contract is awarded, if any, will be designated as the “Contractor”.
2.0 STATEMENT OF WORK
The attached Statement of Work (“SOW”) specifies the activities, deliverables and/or services sought by Avista.
This SOW will be the primary basis for the final SOW to be included under a formal contract, if a contract is
awarded.
3.0 RFP DOCUMENTS
Attached are the following RFP Documents:
1. Statement of Work
2. Standards (will be provided to participating bidders)
3. Bid Sheet
4. Appendix A – Proposal Cover Sheet
5. Appendix B – Avista’s Standard Contract Documents
a) Construction Services Agreement (the agreements are the same for both Unit and Risk Tree)
b) General Conditions for Construction and Field Services Agreements
4.0 CONTACTS / SUBMITTALS / SCHEDULE
4.1 All communications with Avista, including questions (see Section 5.1), regarding this RFP must be
directed to Avista’s Sole Point of Contact (“SPC”):
Russ Feist
Avista Corporation
1411 East Mission Avenue
PO Box 3727, MSC-33
Spokane, WA 99220-3727
Telephone: [phone]
Fax: [phone]
E-Mail: [e-mail]
4.2 Proposals must be received no later than 3:00 PM Pacific Prevailing Time (“PPT”), on January 24, 2022
(“Due Date”). Bidders should submit an electronic copy of their Proposal to [e-mail]
No verbal or telephone Proposals will be considered, and Proposals received after the Due Date may
not be evaluated.

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Avista Corporation
East 1411 Mission Ave.
Spokane, WA 99202

RFP No. R-43818 Page 4 of 9
4.3 RFP Proposed Project Schedule
December 10, 2021 Avista issues RFP
December 17, 2021 Confirm Bidding with Avista
January 7, 2022 Virtual Meeting (MANDATORY for Bidders)
January 13, 2022 Bidder’s Questions/Requests for Clarification Due
January 18, 2022 Avista’s Responses to Clarifications Due Date
January 24, 2022 Proposals Due
January 28, 2022 Successful Bidder selection and announcement
February 4, 2022 Contract Executed
TBD Work Begins

4.4 Mandatory Bid Meeting
A mandatory virtual meetings are required to submit a Proposal under this RFP. The meeting time will
be sent to those bidders who wish to respond to the bid. Bidder must confirm their attendance NO
LATER than December 17, 2021 and submit their attendees by contacting Greg Yedinak at
[e-mail]
Avista Meeting: Avista will send out a Teams Virtual meeting request for an 8:30 AM meeting. We will
send out the link when we receive a response from Bidders.

5.0 RFP PROCESS
5.1 Pre-proposal Questions Relating to this RFP
Questions about the RFP documents (including without limitation, specifications, contract terms or the
RFP process) must be submitted to the SPC (see Section 4.1), in writing (e-mailed, faxed, or addressed
in accordance with Section 4.2), by the Due Date. Notification of any substantive clarifications
provided in response to questions will be provided via email to all Bidders.
5.2 Requests for Exceptions
Bidder must comply with all of the requirements set forth in the documents provided by Avista as part
of this RFP (including all submittals, contract documents, exhibits or attachments). Any exceptions to
these requirements must be: (i) stated separately, (ii) clearly identify the exceptions (including the
document name and section), and (iii) include any proposed alternate language, etc. Failure by Bidder
to provide any exceptions in its Proposal will constitute full acceptance of all documents provided by
Avista as part of this RFP. While Avista will not consider alternate language, etc. that materially
conflicts with the intent of this RFP, Avista may consider and negotiate the inclusion of terms that
would be supplemental to the specific document if such terms reasonably relate to the scope of this
RFP.
5.3 Modification and/or Withdrawal of Proposal
5.3.1 By Bidder: Bidder may withdraw its Proposal at any time. Bidder may modify a submitted
Proposal by written request provided that such request is received by Avista prior to the Due
Date. Following withdrawal or modification of its Proposal, Bidder may submit a new Proposal
provided that such new Proposal is received by Avista prior to the Due Date and includes a
statement that Bidder’s new Proposal amends and supersedes the prior Proposal.
5.3.2 By Avista: Avista may modify any of the RFP documents at any time prior to the Due Date.
Such modifications will be issued simultaneously to all participating Bidders.
5.4 Proposal Processing
5.4.1 Confidentiality: It is Avista’s policy to maintain the confidentiality of all Proposals received
in response to an RFP and the basis for the selection of a Bidder to negotiate a definitive
agreement.
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Avista Corporation
East 1411 Mission Ave.
Spokane, WA 99202

RFP No. R-43818 Page 5 of 9
5.4.2 Basis of Any Award: This RFP is not an offer to enter into an agreement with any party. The
contract, if awarded, will be awarded on the basis of Proposals received after consideration of
Bidder’s ability to provide the services/work, quality of personnel, extent and quality of relevant
experience, price and/or any other factors deemed pertinent by Avista, including Bidder’s ability
to meet any schedules specified in the Statement of Work.
5.4.3 Pre-award Expenses: All expenses incurred by Bidder to prepare its Proposal and participate
in any required pre-bid and/or pre-award meetings, visits and/or interviews will be Bidder’s
responsibility.
5.4.4 Proposal Acceptance Term: Bidder acknowledges that its Proposal will remain valid for a
period of 60 days following the Due Date unless otherwise extended by Avista.
5.5 Contract Execution
The successful Bidder must enter into a contract that is substantially the same as Avista’s standard
Agreement and General Conditions governing the performance of the Services/Work applicable under
this RFP included as Appendix B, and provide certificates of insurance or bonds for the levels specified
in the these documents prior to initiating any work. In no event will Avista be responsible for any
expenses incurred by the successful Bidder in performance of any of the Services/Work applicable
under this RFP prior to execution of a contract with Avista.

6.0 PROPOSAL REQUIREMENTS AND SUBMITTALS
Bidder’s Proposal must conform to the following outline and address all of the specified content to facilitate
Avista’s evaluation of Bidder’s qualifications; approach to performing the requested Services/Work; and other
requirements in the SOW. Proposals that merely offer to provide the Services as stated in this RFP will be
considered non-responsive and will not be considered further in the evaluation process. Proposals will be
evaluated on overall quality of content and responsiveness to the purpose and specifications of this RFP,
including the information set forth below. The following sections are required with Bidder’s Proposal:
• Section 1: RFP Appendix A – Proposal Cover Sheet
• Section 2: Bidder’s Bid Sheet / Rate Schedule
• Section 3: Proposal Exceptions (if none then state “No Exceptions”)
• Section 4: Technical Proposal
• Section 5: Company Information
6.1 Proposal Cover Sheet
Bidder must fill out, sign, and date the attached Proposal Cover Sheet. The signatory must be a
person authorized to legally bind Bidder’s company to a contractual relationship (e.g. an officer of the
company).
6.2 Bid Sheet/Rate Schedule
a) Complete the attached Bid Sheet.
b) Provide a detailed listing of the firm’s current rate schedule.
6.3 Exceptions (if none, state No Exceptions)
a) Exceptions to Sample Agreement
b) Exceptions to General Conditions
6.4 Technical Proposal
Bidder must provide its proposed approach to completing the Services described in the Statement of
Work (“SOW”) including:
a) A general narrative summarizing the approach to be utilized to provide the required Services;
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Avista Corporation
East 1411 Mission Ave.
Spokane, WA 99202

RFP No. R-43818 Page 6 of 9
b) An outline of all work procedures, technical comments, clarifications and any additional
information deemed necessary to perform the Services.
c) An outline of the Quality Assurance/Quality Control program. How do you track your employees
Qualifications?
d) Provide an Equipment list of all planned equipment with the list of ages and owned or leased.
e) Avista Consideration to Innovative Technique – Avista will give consideration to any innovative
techniques, substitute materials and process modifications that will positively influence the project
without reducing the quality.
f) Schedule/Timeline/
1. Include a proposed labor schedule that details the scope, manpower requirements for the
Work activity and any expected timeline issues regarding starting up the programs.
g) Approach to Subcontracting/Suppliers
If Bidder’s approach to performing the work will require the use of subcontractors/suppliers,
include for each subcontractor/supplier: (a) a description of their areas of responsibility, (b), a list
of references for such work.
h) Safety Plan
Submit an outline of the general safety program for shop as well as field work. Provide your
company safety plan or the site that it can be reviewed and also any Covid 19 protocols that your
company is required to follow. Also please complete the Safety Questionnaire provided by
Avista.
6.5 Company Information
a) Company Qualifications
Bidder shall provide information on projects of similar size and scope that Bidder’s firm has
undertaken and completed within the last five years. Please include a list of references on Appendix
A that could be contacted to discuss Bidder’s firm’s involvement in these projects.
List how many full-time employees you currently have and how your company would plan to staff
for this size of Work. Please list all the unions that would be working under this agreement.
b) Litigation
Provide a list of all material litigation in which Bidder’s firm is or has been a plaintiff or defendant
over the past five (5) years. Such lists must be in sufficient detail to explain the positions of the
various parties and the ultimate outcome as to the damages awarded (if any) or the settlement
reached.
c) Company Resources
Identify any unique or special equipment, intellect, hardware, and software or personnel resources
relevant to the proposed work that Bidder’s firm possesses.
d) Project Personnel Qualifications
Provide a proposed organization chart or staffing list for a project of this size and scope and identify
the personnel who will fill these positions. If applicable, identify project managers who will be
overseeing the Work and submit their resume identifying their work history. a summary of the
experience and qualifications of the Work that they will be performing. Identify any professional
licenses and certifications held by the personnel assigned to perform applicable duties and tasks.
e) Company Financial Information
Provide a recent annual report or a financial position statement for the last two full calendar years
of operation.

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Avista Corporation
East 1411 Mission Ave.
Spokane, WA 99202

RFP No. R-43818 Page 7 of 9

7.0 RESERVATION OF AVISTA RIGHTS:
Avista may, in its sole discretion, exercise one or more of the following rights and options with respect to
this RFP:
• Modify, extend, or cancel this RFP at any time to obtain additional proposals or for any other reason
Avista determines to be in its best interest;
• Issue a new RFP with terms and conditions that are the same, similar or substantially different as those
set forth in this or a previous RFP in order to obtain additional proposals or for any other reason Avista
determines to be in its best interest;
• Waive any defect or deficiency in any proposal, if in Avista’s sole judgment, the defect or deficiency is
not material in response to this RFP;
• Evaluate and reject proposals at any time, for any reason including without limitation, whether or not
Bidder’s proposal contains Requested Exceptions to Contract Terms;
• Negotiate with one or more Bidders regarding price, Statement of Work, or any other term of Bidders’
proposals, and such other contractual terms as Avista may require, at any time prior to execution of a
final contract, whether or not a notice of intent to contract has been issued to any Bidder and without
reissuing this RFP;
• Discontinue negotiations with any Bidder at any time prior to execution of a final contract, whether or
not a notice of intent to contract has been issued to Bidder, and to enter into negotiations with any other
Bidder, if Avista, in its sole discretion, determines it is in Avista’s best interest to do so;
• Rescind, at any time prior to the execution of a final contract, any notice of intent to contract issued to
Bidder.

[END OF REQUEST FOR PROPOSAL INSTRUCTIONS AND REQUIREMENTS]

Staff_PR_122 Supplemental Attachment E Page 7 of 9
Avista Corporation
East 1411 Mission Ave.
Spokane, WA 99202

RFP No. R-43818 Page 8 of 9
APPENDIX A - Proposal Cover Sheet
Bidder Information
Organization Name:
Organization Form: State of Incorporation:
(sole proprietorship, partnership, Limited Liability Company, Corporation, etc.)
Does Organization have an Early Pay Discount Agreement with Avista? YES / NO If YES, state percentage ____
Does Organization have any exceptions / clarifications to the SAMPLE Agreement? YES / NO
If YES, provide page number of proposal that identifies the exceptions/clarifications to Agreement. _________
Does Organization have any exceptions / clarifications to the General Conditions? YES / NO
If YES, provide page number of proposal that identifies the exceptions/clarifications to General Conditions.____
Does Organization have any litigations? YES / NO
If YES, provide page number of proposal that identifies the litigations. _____
Primary Contact Person: ____________________________ Title: _____________________________________
Address:
City, State, Zip:
Telephone: Fax: Federal Tax ID#
E-mail Address:
Name and title of the person(s) authorized to represent Bidder in any negotiations and sign any contract that may
result (“Authorized Representative”):
Name: Title:
If classified as a contractor, provide contractor registration/license number applicable to the state in which Services
are to be performed. ____________________________________
Provide at least three references with telephone numbers (please verify numbers) that Avista may contact to
verify the quality of Bidder’s previous work in the proposed area of Work.
REFERENCE No. 1:
Organization Name:

Contact Person:

Project Title:

Telephone:

Fax:

Email:
REFERENCE No. 2:
Organization Name:

Contact Person:

Project Title:

Telephone:

Fax:

Email:

REFERENCE No. 3:
Staff_PR_122 Supplemental Attachment E Page 8 of 9
Avista Corporation
East 1411 Mission Ave.
Spokane, WA 99202

RFP No. R-43818 Page 9 of 9
Organization Name:

Contact Person:

Project Title:

Telephone:

Fax:

Email:
By signing this page and submitting a Proposal, the Authorized Representative certifies that the following
statements are true:
1. They are authorized to bind Bidder’s organization.
2. No attempt has been made or will be made by Bidder to induce any other person or organization to submit
or not submit a Proposal.
3. Bidder does not discriminate in its employment practices with regard to race, creed, age, religious affiliation,
sex, disability, sexual orientation or national origin.
4. Bidder has not discriminated and will not discriminate against any minority, women or emerging small
business enterprise in obtaining any subcontracts, if required.
5. Bidder will enter into a contract with Avista and understands that the final Agreement and General Conditions
applicable to the Scope of Work under this RFP will be sent for signature under separate cover.
6. The statements contained in this Proposal are true and complete to the best of the Authorized Representative’s
knowledge.
7. If awarded a contract under this RFP, Bidder:
(i) Accepts the obligation to comply with all applicable state and federal requirements, policies, standards
and regulations including appropriate invoicing of state and local sales/use taxes (if any) as separate
line items;
(ii) Acknowledges its responsibility for transmittal of such sales tax payments to the taxing authority;
(iii) Agrees to provide at least the minimum liability insurance coverage specified in Avista’s attached
sample Agreement, if awarded a contract under this RFP.
8. If there are any exceptions to Avista’s RFP requirements or the conditions set forth in any of the RFP
documents, such exceptions have been described in detail in Bidder’s Proposal.
9. Bidder has read the “Confidentiality Notice” set forth on the second page of these “INSTRUCTIONS AND
REQUIREMENTS” and agrees to be bound by the terms of same.

Signature: Date:

*** THIS APPENDIX A MUST BE ON TOP OF BIDDER’S PROPOSAL ***

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