20230928IPC to Staff Supp 289 Attachment 1.pdf

NEWX170001 - NEWX - Reconstruct 138-kV CDAL-HBRD T438 line to add a 230-kV circuit and double
circuit distribution underbuild
Variance Notes

CLRIS Budget ID Page (Description, Need, Consequence and notes)
NEWX170001_CLRIS
NEWX170001_Solution_CLRIS

Microsoft Project Schedule Notes (PM managed schedules and routine variance notes)

1/10/18
Current year: $40,473 reduction
Total FAC Change: $48K increase
Submission of the draft CUP application did not get completed in late 2017

2018 Budget Update 1
Current Year: Carryover: +59k
Due to deferral of the CUP applicaton to 2018.

2/12/18
Current year: $275k reduction
Total FAC Change: No Change
Reduce forecast of easement payments for 2018
Budget Update Authorized to Spend

2018 Budget Update 2
No Change

4/1/18
Current Year: -$8k
Total FAC Change -$-8k
Pre-scoping tasks reduced

6/1/18
Current Year: Deferred -$52.7k
Total FAC Change: -$46.4k
HDR contract had incorrect pricing included in server. Reduced to match contract value ($30k was
accounted for in CDAL170001 and contract was listed as $16k higher than actual)

7/1/18
Current Year: Accelerated $37k
Total FAC Change: -34k
Design of the transmission line for the overpass section accelerated to 2018. $1500k moved from 2021 to
2019 in support of that construction effort.
Budget Update Authorized to Spend

8/1/18
Current Year: Accelerated +$70k
Total FAC Change $0
Easement purchase at Wood property accelerated due to willingness of customer to sell the easement. (A
portion of this easemet still needs to go to CLBA project- likely approx $30k). Will work with Josh on it.
2018 Budget Update 3
Current Year: Deferred -$20.6k
Reallocated some permitting effort to 2019. This may accelerate given the project.
.

10/1/18
Current Year: Change +$23.3k
Total FAC Change: $5.7k
Design and easements taking longer than anticiapted.
Budget Update Authorized to Spend

11/1/18
Current Year: Accelerated +$55.5k
Total FAC Change: $0
Easements Accelerated 2018 ($30k). 2018 design under-budgeted ($25k)
2018 Budget Update 4
Current Year: Accelerated $94k
Project Schedule accelerated due to Cloverdale Overpass construction. Rebuilding the first mile of the
project in 2019

11/1/18
Current Year: Accelerated +$55.5k
Total FAC Change: $0
Easements Accelerated 2018 ($30k). 2018 design under-budgeted ($25k)

12/1/18
Current Year: Accelerated +$17.5k Change +$16.9
Total FAC Change: $16.9
Large portion of Easements moving into 2018 for first mile of project

2019 Budget Update 1
Current year: Change -$445.7k
Project had ROW money forecasted that is no longer required. The line has a center line easement that
can be used per legal.
Budget Update Authorized to Spend

2019 Budget Update 2
Current Year: +$313k
Total FAC Change: +$313k
ILB was the successful bidder for Ph 1 construction and was approximately $300k over our forecast. The
additional $13k is for additional design support, inspector support, and other permitting items.
Budget Update Authorized to Spend

6-12-19
Current Year: Deferred $152.7k
Total FAC Change: $0
Labor forecasts updated per 20-22 resource updates. $110k in easements deferred to 2020 pending
ACHD negotiations. ~$40k deferred in design to 2020.

7-11-2019
Current Year: Change +$37.2k
Total FAC Change: +$30k
Change order for additional work for ILB not included in SC.

10/10/2019
Current Year: -$28k
Total FAC Change -$26k
Misc Material Returns

10/10/2019
Current Year: -$28k
Total FAC Change -$26k
Misc Material Returns

2019 Budget Update 3
Current Year: Deferred -$124.5k
Phase 2 Easements deferred to 2020 pending ACHD negotiations. ~$40k deferred in design to 2020.
Budget Update Authorized to Spend

11/1/2019
Current Year: Deferred -$16.7k
Total FAC Change: -$19k
Deferred $10k in dist design to 2020 and reduced PM budget

2020 Budget Update 1
Current Year: Carryover $340k
Transmission and Distribution deferred to 2020 per design. Easement purchases also deferred from 2019
to 2020.
Budget Update Authorized to Spend

4.12.2020
curernt year: +$270k
Total FAC Change +$270k
$220k Trinity Meyer Accrual (incorrect materials charge previously)
$50k for Geotech Report- extensive since all structures to be foundations
Budget Update Authorized to Spend

5.12.2020
Current Year: +$429.3k
Total FAC Change: +$1506.8k
Current Year: Accelerated $786k of Foundation install into 2020. Reduced CY Easement payments by
$300k. Design slightly more expensive than anticpated.
FAC Change: Foundation budget went increased by $1.4M due to all structures on foundations (from only
DE's). Material approx $224k less. Also expenses increase by $415k to account for landscape repairs,
flagging, and larger crane due to size of structures.

6.10.2020
Current Year: +$23k
Total FAC Change: -$38k
Current Year: Design taking more labor. Foundation design contracted
Total FAC: Distribution Design completed and verified.

7.13.2020
Current Year: +$1973k
Total FAC Change: -$4.5k
Current Year: Steel Pole delivery accelerated into 2020 per Mgmt
Total FAC: Extra labor for design

2020 Budget Update 3
Current Year: Change +$2430k
$1977k- Steel Pole Bid accelerated into 2020 per Mgmt.
$450k- fnd install accelerated to 20 in order to make outage requirements.
Budget Update Authorized to Spend

2020 Budget Update 3
Current Year: +$133.2k
Project Awarded to Michels construction. Bids came in higher than anticipated. They include an aggressive
foundation install in Nov-Dec.

10.13.2020
Current Year: +$133.2k
Total FAC Change: +$1836.9k
Project Awarded to Michels construction. Bids came in higher than anticipated. There were some expenses
that were reduced to accommodate contract inspector.

2021 Budget Update 1
Current Year: Previously Accelerated -$1.4m
Project went through signficant change since Aug 2020- Construction bids came in in Sept 2020 and were
high, the 2021 budget got updated based on the bids. Project schedule then accelerated all foundation
work in 2020, along with material that was schedule to be used in 2021. Result, is acceleration of $1496k
being accelerated into 2020- but since compated to August, acceleration looks minimal.
Budget Update Authorized to Spend

5/12/2021
Current Year: -$32.2k
Total FAC:- $32.2K
Project completed under budget. May have a little commissioning time in June.

7/1/21
Current Year: Change +$200k
Total FAC Change +$200k
Michels have a few change orders resulting from modifications to their SOW as detained in SOW.
Working with contracting to get it finalized. These were due to material issues, modifications to design,
UG conflicts causing concrete remediation, and stand-by time due to material delay.
Budget Update Authorized to Spend