20190712Avista to Staff 36-62.pdf

Avista Corp.
1411 East Mission P.O.Box3727
Spokane. Washington 99220-0500
Telephone [phone]
TollFree 800-727-9170
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REC E IVED
?019 JUL l2 ff{ 9: 25
July 10, 2019
i],:.li; irUULlC''i lLtrIs coillhll$sloN
Idaho Public Utilities Commission
472W. Washington St.
Boise, ID 83702-0074
Attn: Edward Jewell
Deputy Attorney General
Re: Production Request of the Commission Staff in Case Nos. AVU-E-19-04
Dear Mr. Jewell,
Enclosed are Avista's responses to IPUC Staffs production requests in the above referenced
dockets. Included in this mailing are the original and two paper copies of Avista's responses to
production requests: Staff 36, 39r 52 & 54. Also enclosed on three separate CD's are copies of
Avista's responses to the production requests. The electronic versions of the responses were
emailed on07110119.
Also included both on paper and on a separate CD are Avista's CONFIDENTIAL response to PR
054C. This response contains TRADE SECRET, PROPRIETARY or CONFIDENTIAL
informationandisseparatelyfiledunderIDAPA3l.0l.0l,Rule06T and233,andSection9-340D,
Idaho Code. It is being provided under a sealed separate envelope, marked CONFIDENTIAL.
Ifthere are any questions regarding the enclosed information, please contact Paul Kimball at (509)
495-4584 or via e-mail at [e-mail].
Sincerely,
Paul Kimball
Manager of Compliance & Discovery
Enclosures
CC (Email):IPUC (Hanian)
Idaho Forest Group (Miller, Williams, Crowley)
cwp.
4
AVISTA CORPORATION
RESPONSE TO REQUEST FOR INFORMATION
JUzuSDICTION:
CASE NO:
REQUESTER:
TYPE:
REQUEST NO.:
IDAHO
AVU-E-19-04
IPUC
Production Request
Staff-036
DATE PREPARED: 07 10812019WITNESS: Elizabeth Andrews
RESPONDER: Sue Fleming
DEPARTMENT: Executive
TELEPHONE: [phone]
REQUEST:
Please provide a copy of Avista's Policy on Travel for employees and executives.
RESPONSE:
Please see Staff PR 036 Attachments A & B.
TRAVEL & EXPENSE
REIMBURSEMENT
POLICY
l February 20L8
This document is to be considered a policy for Avista Corporation/Avista Utilities (Company).
Staff_PR_036 Attachment A Page 1 of9
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TNTRODUCTION
It is Avista's practice to reimburse employees for actual costs of reasonable expenses incurred by
employees in the normal conduct of Company business. You should consider expenditures made for
Company purposes in the same manner you would consider expenditures you would make personally.
Use common sense and spend as you would if it were your own money. The term 'oemployee" refers to
all employees (union and non-union). The Company's Clode o1'Conduct should be followed when
incurring costs and requesting reimbursement of those costs. Failure to follow the Company's Code of
Conduct as well as this Travel and Expense Reimbursement Policy may result in disciplinary action up to
and including termination of employment.
Expense reports are subject to audit. It is the approving manager's responsibility to review and request
detailed explanations, if not provided, for all expenses incurred prior to approval. Employees should
include enough explanation/justification to substantiate the expense and clearly show how the expense is
a valid business expense. An iExpense report should contain enough information/documentation to be
able to stand on its own.
When submitting an expense reimbursement request, it is important that the appropriate Project and Task
accounts are utilized, including the correct FERC account, service and jurisdiction codes. If you are
uncertain as to the correct accounts to use, please refer to the Reeulator), Accountins Guidelines and
Policies under Code of Conduct on the Avenue.
The Company is committed to making business travel and expense reimbursement easy and efficient.
Adherence to the Travel & Expense Reimbursement Policy will ensure that any employee personally
incurring appropriate company-related expenses will receive the expected reimbursement.
Travel Approval
Managers are responsible for approving travel and controlling expenses within their area of responsibility.
All expenses incurred are NOT automatically reimbursed. Employees should discuss travel arrangements
and/or expenses with their manager pjq to incurring costs. Employees should consult with their manager
regarding any questions on cost or reimbursement practices.
Air Travel/Ticketing
Air travel reservations will be made via the company's travel partner with the exception of
Alaska Airlines and Southwest Airlines. If air travel reservations are made directly, payment
should be made through a corporate credit card if available to the department or employee.
Further information is outlined on the J'ravel u ebsite on the Avenue.
Updated: February 2018 2
Staff_PR_036 Attachment A Page 2 of 9
. Employees are expected to select the most economical and efficient airline schedule when
booking travel.o Select coach class with standard seating when booking air travel. Selection of fares that
allow for the selection of a particular standard coach seat and/or carry-on bags is
permissible.o Employees are encouraged to purchase airline tickets in advance whenever possible to
take advantage ofless expensive fares.o Business class is NOT allowed, except for international travel (Canada and Mexico are
not considered international). Employees must have written approval from manager prior
to booking Business Class, please include approval with airline receipt attachment.o The choice between refundable and non-refundable tickets should be made based on the
timing and certainty of the travel.o Reasonable baggage fees are reimbursable expenses.. All airfare and lor airline ticket receipts must be attached to the expense form. In the case
of an e-ticket, the e-ticket receipt should be attached to the expense report.
Items that WILL NOT be reimbursed include but are not limited to:
o TSA Pre-check enrollment and renewals
o Airline club membership fees
o Any kickbacks/rewards - only actual charges will be reimbursed
o Passport and Passport renewals (unless international travel is required)
o All seat upgrades (premium/comfort seating, exit row, etc.), any convenience upgrades
(early-bird, preferred seating in front of cabin, etc.) are not reimbursable. However,
exceptions may be made when physical or other health related limitations require seating
with more area or early boarding options. Employees must obtain a medical
recommendation before booking seat upgrade exceptions.. Travel insurance
Frequent Flyer Programs
Mileage points or discounts accumulated from frequent flyer programs during company travel will
remain the property of the employee.
Travel Insurance
The Company does not carry travel insurance on employees. The purchase of travel insurance is not
reimbursable.
The Company maintains Basic Life Insurance for eligible employees. Employees may purchase
additional Accidental Death & Dismemberment coverage and/or Optional Life Insurance through the
benefits programs. Contact the Benefits Administrator in Human Resources for more information.
Updated: February 2018 )
Staff_PR_036 Attachment A Page 3 of 9
Avtsta i
Trip Cancellations, Interruptions and Unused Tickets
It is the employee's responsibility to facilitate a ticket change or notiff the travel agent in the event of
a cancellation or routing change.
Unused tickets or their value may be transferred or reissued depending on airline policies. Employees
will make every effort to apply unused or partially used tickets against future ticket requests to
minimize incremental travel costs. Depending on the airline, the Company may be able to reassign
the ticket to another traveler to ensure the ticket is used within the expiration window. Employees will
report unused tickets to their manager or department travel planner to facilitate reassignment where
possible.
Travelers should not volunteer to be "bumped" in an airline oversell or similar situation in order to
collect compensation from the airlines if it adversely impacts company business.
Ground Transportation
Employees are expected to select the most economical and efficient ground transportation method (i.e.,
rental car,UberlLyft, shuttle service, taxi) depending on the location, duration and nature of the business
trip. A receipt is required for reimbursement.
Rental Car
Employees are encouraged to use the Company's preferred provider (Enterprise Rent-a-Car or National
Car Rental) to take advantage of Avista's negotiated rates whenever possible. If rental car reservations
are made directly, payment should be made through a corporate credit card if available to the department
or employee. Avista's rates are inclusive of collision and liability insurance. Standard Class vehicles are
the default rental option for Avista employees unless weather conditions or number of travelers warrant
another car type. Gas, parking and toll charges related to business use are reimbursed by the Company
and must be identified separately on expense reports. Refer to the l'ravel u,ebsite on the Avenue for access
to Avista's preferred car rental partner.
Items that WILL NOT be reimbursed include but are not limited to:o Luxury or sports vehicleso Travelers are responsible for any parking tickets or other driving violations.o Rental car expense when transportation is provided by the Company. Car washes, oil changes, and other maintenancekepair services for personal or rental vehicles
Car Rental Collision and Liability Insurance
The Company provides coverage for collision and liability only with Enterprise-Rent-A-Car and
National Car Rental, which is handled as part of our corporate agreement if the reservation is booked
using the corporate account. Consequently, employees should decline the coverage when arranging
for a rental with Enterprise or National.
Updated: February 2018 4
Staff_PR_036 Athchment A Page 4 of 9
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I
For other car rental companies, Avista will reimburse Collision/Loss Damage Waiver (LDW) and
Liability insurance expenses and recommends the purchase of Collision/LDw for protection against
out-of-pocket expenses before any claims are settled. The Company does not reimburse for
Personal Effects insurance.
Accidents, Damage or Stolen Vehicles
Employees must notiff the car rental company and local police if involved in an accident or if the
vehicle is damaged, vandalized or stolen. Failure to notiff both may result in termination of the
insurance agreement. Employees must also immediately notiff the Avista Claims Department
(business hours) at [phone] or (after hours) through Distribution Dispatch at [phone].
Gas Replenishment
Whenever practical, travelers should refuel the car prior to returning it to the rental agency. The option
of prepayment of fuel should not be used and travelers should be aware of gas refueling prices and
service charges to avoid unnecessary charges.
Lost or Stolen Articles
Employees are personally responsible for all cash, baggage and personal effects during corporate business
trips. Should loss or theft occur, employees are expected to seek recourse against their personal insurance
company, the carrier, hotel, restaurant or other involved parties. The Company is not responsible for
reimbursement of lost or stolen articles.
Personal Automobiles - Commuting to and from Work
In order to be reimbursed for mileage, the following items are required to be included in iExpense: the
employee name, date, miles, a'nd specific trip purpose. If this information is maintained in a separate
document and only a summary is included in iExpense, the supporting documentation should be attached
to the iExpense form. A Mileage Data Sheet may be used to provide detailed mileage information and
attached to your iExpense report that has the summarized information. The Mileage Data Sheet can be
found on the Avenue under Tools and Resources/Comnron l-asks/Fornrs/Financc lrornrs.
Personal cars may be used for business and will be reimbursed at the current rate set by the Finance
Department which is based on the IRS Standard Mileage Rate. Parking and toll charges are also
reimbursable expenses during travel for business purposes. Gasoline purchased and insurance on a
personal vehicle is the employee's responsibility and its cost is assumed in the mileage reimbursement
rate.
Updated: February 2018 5
Staff_PR_036 Attachment A Page 5 of 9
I4vtsta
Employees may drive personal cars to business meetings in another city in lieu of flying, taking into
account time and schedule availability. Additionally, the mileage cost for the trip should not exceed the
cost of an airline ticket for the same trip.
Employees will not be reimbursed for mileage for their normal commute to and from work or for distances
that are less than their normal commute when traveling to alternate locations. The guideline for
reimbursing mileage is as follows:
If an employee reports to work first and then travels elsewhere on company business, the additional
mileage is reimbursable. For example, a customer service representative that reports to work at Trent and
is required to travel to Mission, is eligible for reimbursement for their mileage tolfrom Trent to Mission,
not their residence. If the employee normally works at Trent and must report to Mission as their first stop,
it is still only the distance from Trent (the normal place of work) to Mission that will be reimbursed.
Mileage to the airport related to business air travel is only allowed for mileage exceeding the employee's
normal commute. For instance, an employee is attending a conference and will be traveling to the airport
instead of reporting to Mission, their normal place of work. Mileage is calculated as the amount over their
normal commute, not from their residence to the airport.
Lodging
Hotel and motel accommodations are authorized for employees traveling on Company business when an
overnight stay is required for business reasons. The Company will also reimburse employees for
reasonable weekend accommodations when business reasons require the arrival or departure on the
weekend. Employees must make every effort to cancel hotel reservations in accordance with the hotel's
cancellation policy to ensure that "no show" charges are not incurred. Hotel bills must be itemized
separately by type of expenditure on the expense report (room, meals, telephone, etc.) to meet IRS
reporting requirements.
Telephone Usage in Hotels
Appropriate telephone calls made while traveling will be reimbursed. Copies of applicable
telephone charges (i.e. credit card statements and/or telephone card statements) must be submitted
with an expense report. Employees using their own personal cell phone will be reimbursed for
charges in excess of their monthly plan. Employees may use the "no receipt" process within
iExpense, in the event a receipt or statement is not available. If the call was made through the
hotel telephone system, the hotel bill itemizes charges and the phone charges on the itemized bill
will act as the receipt for reimbursement.
Employees with extensive out of town travel who have a need for a company cell phone may
access cell phone policies on the Avenue under Tools and Resources/Help/Teleph
Updated: February 2018 6
Staff_P R_036 Attach ment A Page 6 of 9
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Meals and Entertainment
Reasonable meal costs will be reimbursed based on actual receipts. All meal expenses must be
identified separately on expense reports. The paid receipt must be included showing the total and tip. In
addition, a listing of the names of each individual participating in the meal as well as the business purpose
is required. For questions about appropriate expenses, employees should consult with their manager.
Meals purchased from a food truck or other similar vendor will only be reimbursed for a maximum
amount of $ I 0.00 if a receipt is not present.
Items that WILL NOT be reimbursed include but are not limited to:
o Meal costs when meals are provided by a conference or another company/individual
. Any kickbacks/rewards - only actual expenses will be reimbursed
Entertainment expenses are reimbursable only if they are ordinary and necessary in the course of the
business. Employees must report the date, person, company name, place, business purpose of the meeting
and the cost on the expense report. When a group expense is incurred, the highest-level manager present
pays for the group and then submits for reimbursement.
Tips and Gratuities
Tips and Gratuities are not to exceed 20%io, this includes restaurant staff taxi drivers, etc. When a
percentage is not appropriate (bellhops, skycaps, housekeeping) tips should not exceed $10.
Gift Cards
Gift cards, when purchased as employee recognition or employee giveaways, must be reported to payroll
as they are taxable income to the employee. A copy of the email notification to payroll detailing the
recipient's name and dollar amount of gift card MUST be submitted with the expense report for
reimbursement.
Gift cards given to contractors are not subject to this policy and do not need to be reported to payroll.
EXPENSE REIMBURSEMENT SUBMITTAL
Expense Reports are to be submitted to Accounts Payable using Oracle iExpense. All appropriate
documentation and approvals must be attached to the expense report prior to submission.
Expense reports must be submitted within 45 days of the incurred expense or the request for
reimbursement may be denied.
Updated: February 2018
a
7
Staff_P R_036 Attach ment A Page 7 of 9
All current year expenses should be submitted prior to the year-end processing deadline to correctly reflect
the period in which the expenses were incurred. All expense reports will be paid electronically by Direct
Deposit (ACH). This will allow afaster turnaroundfor reimbursement of expenses.
The employee's manager must approve all iExpense reports. It is the manager's responsibility to
thoroughly review employee expense reports before approval. Receipts are required to be attached
electronically at the line level of the expense or header level of report. Employees are advised to keep a
copy of the confirmation page for themselves and all original receipts until payment has been received.
Refer to the following policy when submitting expense reports for approval:
. The'Justification" portion should be detailed, describing the purpose of the expense. Detailed
information will aid both the manager in approval of the expense report and the auditors in
subsequent expense report audits.. All miscellaneous items need to be explained.o All expense reports should be completed in U.S. dollars. International travelers should
translate each receipt from foreign currency to U.S. dollars and indicate the exchange rates
used on the receipt. A copy of the documentation veriffing the exchange rate used must be
attached to the expense report. For any other transactions, appropriate exchange rates from the
Wall Street Joumal shall be used or the credit card statement with the appropriate rate charged
by the credit card company.o All airfare and/or airline ticket receipts must be attached to the expense form. In the case of
an e-ticket, the e-ticket receipt should be attached to the expense report.o When submitting an expense reimbursement request, it is important that the appropriate
Project and Task accounts are utilized, including the correct FERC account, service and
jurisdiction codes. If you are uncertain as to the correct accounts to use, please refer to the
Regulatory Accounting Policy and Policies Manual on the Avenue under Code of Conduct,
Ethics and Compliance Issues. All expense reports are subject to audits so it is important that
an adequate/detailed explanation of the charges is included in the request to substantiate the
expense during future audits.
Receipts
Electronic image of original receipts are required for all expenditures. [n the event of a missing receipt:
note that the receipt is missing in the justification section along with the description of the expense. If a
receipt is lost, include other supporting documentation (i.e. credit card statement). For an Electronic
Ticket, an email or notice from the issuing agency/airline will suffice as the receipt. Personal credit card
statements are to be used as a last resort for receipts but may be accepted. Failure to provide a receipt
could result in the reimbursement of the expense being denied.
Updated: February 2018 8
Staff_P R_036 Attachment A Page 8 of 9
Aststa
COLLECTIVE BARGAINING AGREEMENTS
Non-Reimbursable Expenses
The following list provides examples of some of the expenses that are NOT considered business expenses
and will not be reimbursed by the Company. This is not a complete list. Employees are expected to use
sound judgment in determining whether or not to submit an expense for reimbursement.
o Clothing/Shoes
o Credit card fees
o TSA Pre-Check fees
o Gyrn fees
o Haircuts
o Laundry, dry cleaning and ironing services
o Newspapers, magazines and other personal reading material
o Personal entertainment (movies, theater, in-room movies, etc.)
. All personal toiletries or services, including OTC medicines
The Avista Travel & Expense Reimbursement Policy does not supersede any collective bargaining
agreements. However, if the item is not covered in the contract, these serve as policy.
Updated: February 2018 9
Staff_PR_036 Attachment A Page I of I
Avtsta
Al'Tvtsrn
Corp.
Avista Executive Safety and Travel Guidelines
Approved by the Board of Directors
May 2004 - Amended and Approved February 2016
The following guidelines generally apply to Avista Corporation's Executive Officers and Board of
Directors, including Avista Corporation's subsidiaries and other key persons designated by the Chief
Executive Offi cer (CEO).
Objective: Leadership is critical to Avista's current and future success. These guidelines are intended
to avoid travel related loss of key leadership and knowledge to Avista Corporation, communities,
employees, and shareholders.
Chief Executive Officer ("CEO") and President of Avista Utilities: As a best practice, the following
travel arrangements are to be followed whenever flying on the corporate aircraft and personal or other
light aircraft:
The CEO and the President should avoid traveling on the corporate airplane together as a general
practice and when reasonably possible.
In general, it is agreed that it is expedient and necessary for efficient business purposes for the
CEO and the President to travel together to present at quarterly employee meetings in Avista
service locations and to attend EEI, AGA, PUC, and analyst rating meetings.
It is permissible to travel together in other situations only after the CEO has weighed and
balanced the risk of traveling together.
The CEO will verbally report to the Lead Director and the Compensation & Organizatron
Committee of the Board on a regular basis when this guideline has been overridden to discuss
the reasons for allowing travel together outside of the guidelines.
The Travel Guidelines will be reviewed annually at the February committee meeting.
Board of Directors: As a general guideline, it is advisable that only up to 60Yo of the Board of Directors
travel together on any form of transportation whether by air, ground, or water. When reasonable, up to
four (4) of the independent Directors are to find an alternative mode of transportation.
Sr. Vice Presidents, Vice Presidents, and Key Persons: As a general guideline, no more than 60% of
the Sr. Vice Presidents, Vice Presidents, and Key Persons, as designated by the CEO for purposes of
these guidelines, should travel together on any form of transportation whether by air, ground, or water.
*The CEO may approve deviations from the above guidelines to accommodate individual situations or
needs. If the CEO is unavailable, multi-officer approval should be gained to deviate from the above
guidelines. However, all exceptions shall be reported to the Compensation & Organization Committee
of Board at least annually through a verbal report from the CEO.
Staff_PR_036 Attachment B Page 1 of2
Use of Uncontrolled Airports by the Corporate Aircraft or Chartered Flights
Uncontrolled airports may lack certain flight safety, security, or ground support services available at
larger airports. Executives may fly into uncontrolled airports on the Company plane or charter flights at
the discretion of Avista's chief pilot.
Uncontrolled airports may include locations near Avista district community properties or other remote
facilities. Charter companies approved by Avista's flight services are listed on the travel website.
Avista's travel website is located on the AVAnet under "Your Company Resources."
International Travel
Situations vary widely in other countries. At a minimum, the precautions listed for National Travel are
expected for executives who travel alone or together outside the United States and Canada. Please refer
to Avista's Travel website located on the AVAnet under "Your Company Resources" and use the links
provided for assistance when planning, arranging, or conducting international travel.
Board and Officer Meetings and Events
When engaging in any event that involves a significant group of board members and officers, the event
planning should be designed to assure Avista's Facility/Meeting Evacuation Plan is reviewed and
adhered to. Detailed evacuation plans for Board and Officer meetings and events may be requested from
the Chief Security Officer.
Staff_PR_036 Attachment B Page 2 ol 2
Pers o nal/Light Aircrafts
No more than three officers or board members, inclusive of the pilot, may travel together on private
chartered or personal aircrafts. Pilots must be qualified on Avista's aircraft insurance policy as a
personal aircraft pilot of non-Company owned aircraft. Employees piloting an aircraft in the
performance of Company business must be qualified and rated for the aircraft they are piloting.
AVISTA CORPORATION
RESPONSE TO REQUEST FOR INFORMATION
JURISDICTION
CASE NO:
REQUESTER:
TYPE:
REQUEST NO.:
IDAHO
AVU-E-19-04
IPUC
Production Request
Staff-O39
DATE PREPARED
WITNESS:
RESPONDER:
DEPARTMENT:
TELEPHONE:
07108120t9
Liz Andrews
Jeanne Pluth
Regulatory Affairs
(s09) 49s-2204
REQUEST:
In Andrews workpapers, SIT Expense Folder, 1) ID SIT for 2018, Row 36, there is a note stating a
company error of recording ITCs using old method (flow-through). Please explain what processes
have been added to ensure proper recording for 2019 and future years.
When preparing the rate case, the regulatory affairs department worked with the tax department to
determine the impact and to record a catch-up journal for the amounts previously not recorded. In
addition, the regulatory department reviews that tax journal each month when preparing its Results
of Operations reports to ensure the appropriate method is continued to be used.
RESPONSE:
AVISTA CORPORATION
RESPONSE TO REQUEST FOR INFORMATION
JURISDICTION
CASE NO:
REQUESTER:
TYPE:
REQUEST NO.:
IDAHO
AVU-E-19-04
IPUC
Production Request
Staff-052
DATE PREPARED: 07 ll0l20l9WITNESS: Elizabeth Andrews
RESPONDER: Debbie Deubel
DEPARTMENT: Executive
TELEPHONE: (s09) 49s-8638
REQUEST:
Regarding the Company's response to Production Request No. 3, please provide copies of the
following invoices:
a. AY-2:4,795.22
b. 118034 : $1,041.15
c. 104844: $3,349.50
d. 40831 53 : $36,365.29
e. 4084910: $26,338.87
f. wwNovEMBER2OlS : $18,550.00
g. 110934: $10,805.00
h. 225536: $16,177.50
RESPONSE:
a.-h.
Please see Staff PR 052 Attachments A-H.
tu
INVOICEIBEW Local Union 77
19415 lnternational Blvd So.
Sea lac, WA. 98188
BillTo:
Avista Utilities
PO Box 3727
Spokane, WA 99220
Attn: George Brown, Director Human Resources, Labor Relations
Make allchecks payable to IBEW Local Union 77
lf you have any questions concerning this invoice, contact Rhonda
206.323.4505
DATE:
tNVO|CE #
TOTAL
08t21t18
AV.2
DESCRIPTION AMOUNT
Article '.l.4 Labor Reconciliation - Thorco, lnc.
fi/b?'lso gtr(ooo
00t l'e1ru \er'/i'ns
L53 c o*
I+I t8
$ 4,795.22
$ 4,795.22
Staff_PR_052 Attachment A
THANK YOUI
Page 1 of 1
/
,s
Bitting [s for :
7t9t2019
Invoice Approval Summary
Invoice Information
Finn/Vendor: Randall I Danskin
Office: Randall I Danskin
Invoice Number: 118034
Date of Invoice: 1010412018
Billing Period: 0l/01/1989 - 09130/2018
Dare Posted: 1010412018
Invoice Description/Comment: Powell v Powell
Amount Approved
ApprovedTotal $1,041.15
Invoice Currency: USD
DateApproved: l0/05/2018
Final Approver: Marian Durkin
Approved Fees $1,036.00
Approved Expenses $5. 15
Comments to AP:
Accou nting Co de A llo catio ns
Cost Center GL Account Other AP Amount Percentagg Comment
Vendor Address & Tax Information in Legal Tracker
Randall lDanskin
601 West Riverside Avenue
Suite 1500
Spokane, Washington 99201
Tel: [phone]
Fax: [phone]
Remittance Address
Same as mail address
Vendor Tax ID: 9l-1226184
VAT ID: -
GST ID: -
HST ID:-
PST ID: --
Sales Tax ID: --
QST ID: --
Withholding Tax ID: -
Idaho easement issues - representation in
connection with property dispute
between family members.
Amount Billed
Billed Total $1,041.15
Invoice Currency: USD
Billed Fees $1,036.00
Billed Expenses $5.15
Billed Total(excl. Tax) S1,041.15
Approval History
Staff_PR_052 Attachment B Page 1 ot2 1t2
7t9t2019
User Action Date Amount Comment
Jill Lennemann Posted 10104/2018 $1,041.15
Debbie Deubel Approved 10105/2018 $ 1,041 . I 5
Greg Hesler Approved l0/05/2018 $1,041.15
Marian Durkin Approved 1010512018 $ 1,041 . l5
SerengetiAdministrator AP Batch Run 10/08/2018 $1,041.15 Batch ID; 001000322 (Sent to AP:I 0/08/201 8 l2:01 :50 PM)
A dditio n a I F inan c ial I nfo r matio n
Offrce Vendor Number: 43039
Name of Invoice File in .Zip: Randall Danskin - I 18034.htm1
Comments to Firm:
AP Route: Default AP
Matter Information
Matter Name (Short):
Matter ID:
Lead Company Person:
Organizational unit:
Practice group:
Law Firm Matter No.:
Country (in Matter):
GL Code:
POET Code:
Powell v Powell
20 l 800036
Hesler, Greg
Corporate
Legal
l 8805007
United States
Not required
038034r r 923000 00s P0l
Staff_PR_052 Attachment B Page 2 of 2 2t2
7 t9t2019
Invoice Approval Summary
Invoice Information
Firm/Vendor: Randall I Danskin
Office: Randall I Danskin
Invoice Number: 104844
Date of Invoice: 03108/2017
Billing Period: 0l/01/1989 - 0212812017
Date Posted: 0310912017
Invoice Description/Comment: Darl West & Sons Construction
Collection representation regarding an Idaho
developer
Amount Approved
ApprovedTotal $3,349.50
Invoice Currency: USD
DateApproved: 03/1212017
Final Approver: Marian Durkin
Approved Fees 53,185.00
Approved Expenses $ I 64.50
Comments to AP:
Acco u nting Co de A llo c atio n s
Cost Center GL Account Other AP Amount Percentagg Comment
Tel: [phone]
Fax:[phone]
Remittance Address
Same as mail address
Vendor Tax ID: 9l-1226184
VAT ID: -
GST ID: -
HST ID: --
PST ID: --
Sales Tax ID; --
QST ID: --
Withholding Tax ID: --
Amount Billed
Billed Total $3,349.50
Invoice Currency: USD
Billed Fees 53,185.00
Billed Expenses S164.50
Billed Total(excl. Tax) $3,349.50
Approval History
Staff_PR_052 Attachment C Page 1 of 2 1t2
Vendor Address & Tax Information in Legal Tracker
RandalllDanskin
601 West Riverside Avenue
Suire 1500
Spokane, Washington 99201
7t9t2019
User Action Date Amount Comment
Jill Lennemann Posted 0310912017 $3,349.50
Debbie Deubel Approved 03109/2017 $3,349.50
Greg Hesler Approved 03112/2017 $3,349.50
Marian Durkin Approved 0311212017 $3,349.50
Serengeti Administrator AP Batch Run 03/13/2017 $3,349.50 Batch ID: 001000238 (Sent to AP:0311312017 l2:01:35 PM)
A dditio n al Fin anc ial I nfor matio n
Office Vendor Number: 43039
Name of Invoice File in.Zip: RandallDanskin - l04844.html
Comments to Firm:
AP Route: Default AP
Matter Information
Matter Name (Short):
Matter ID:
Lead Company Person;
Organizational unit:
Practice group:
Law Finn Matter No.:
Country (in Matter):
GL Code:
POET Code:
Avista v. Darl West
20t600020
Hesler, Greg
Corporate
Legal
16100001
United States
Not required
0380341 I 923000 005 P0l
Staff_PR_052 Attachment C Page 2 ol 2 2t2
7 t912019
Invoice Approval Summary
Invoice Information
Firm/vendor: SToEL RIVES LLp Legalcounsel re colstrip westmoreland
bankruptcyOffice: PORTLAND
Invoice Number: 4083 153
Date of Invoice: lll30l20l8
Billing Period: l0l0ll20l8 - l0l3ll20l8
Date Posted: l2ll2l20l8
Invoice DescriptiorVComment: THIS INVOICE IS FOR AVISTA'S PORTION OF INVOICE.
Amount Approved
ApprovedTotal $36,365.29
Invoice Currency: USD
DateApproved: l2l15/2018
Final Approver: Marian Durkin
Approved Fees 536,085.54
Approved Expenses $279.7 5
Comments to AP:
Accou nt in g Co de A I lo c atio ns
Cost Center GLAccount OtherAP Amount Percentagg Comment
Vendor Address & Tax Information in Legal Tracker
STOEL RIVES LLP
760 SW Ninth Avenue
Suite 3000
PORTLAND, Oregon 97205
Tel: [phone]
Fax: [phone]
Remittance Address
KeyBankABANo.: 123002011 DepositAccountNo.:37l97l006254lemail:[e-mail]
101 S. Capital Blvd.
Suite 1900
Boise, Idaho 83702
Vendor Tax ID: 93-0408771
VAT ID:-
GST ID:--
HST ID:--
PST ID:--
Sales Tax ID: --
QST ID:--
Withholding Tax ID; --
Amount Billed
Billed Total $36,365.29
Invoice Currency: USD
Billed Fees $36,085.54
Billed Expenses $279.75
Billed Total (excl. Tax) $36,365.29
Staff_PR_052 Attachment D Page 1 of 2 1t2
7 t9t2019
Approval History
User Action Date Amount Comment
STOELRIVES Billing Posted 12/12/2018 $36,365.29
Debbie Deubel TK Rates Reviewed 12/1412018
Debbie Deubel Approved 12/1412018 $36,365.29
Marian Durkin Approved l2ll5l20l8 $36,365.29
Serengeti Administrator AP Batch Run 12/1712018 $36,365.29 Batch ID: 001000332 (Sent to AP l2ll7 12018 12:01 :40 PM)
A dditio na I F ina nc ial I nfo r matio n
Office Vendor Number; 10281
Name of Invoice File in.Zip: STOEL RIVES LLP - 4083153.htm1
Comments to Firm:
AP Route: Default AP
Matter Informotion
Matter Name (Short): Colstrip - Westmoreland Chapter I I
Matter ID: 201800047
Lead Company Person: Durkin, Marian
Organizational unit: Corporate
Practice group: Legal
Law Firm Matter No.: 0069001-00001
Country (in Matter): United States
GL Code: Not required
POET Code: 09805812 923010 005 P0l
Staff_PR_052 Attachment D Page 2 ol 2 2t2
7 t9t2019
Invoice Approval Summary
Legal counsel re Colstrip Westmoreland
bankruptcyInvoice Information
Firm/Vendor: STOEL zuVES LLP
Office: PORTLAND
Invoice Number: 40849 l0
Date of Invoice: l2ll3l20l8
Billing Period: l1l0ll20l8 - lll30l20l8
Date Posted: 1212012018
lnvoice DescriptiorVComment: THIS INVOICE IS AVISTA'S 2l.4yo PORTION
Amount Approved
ApprovedTotal 526,338.87
Invoice Currency: USD
Date Approved: 1212012018
Final Approver: Marian Durkin
Approved Fees $26,020.90
Approved Expenses 5317.97
Comrnents to AP:
A cco unting Co de Allo cat io ns
Cost Center GL Account Other AP Amount Percentagg Comment
Vendor Address & Tux Information in Legal Tracker
STOEL RIVES LLP
760 SW Ninth Avenue
Suite 3000
PORTLAND, Oregon 97205
Tel: [phone]
Fax: [phone]
Remittqnce Address
KeyBank ABA No.: 123002011 Deposit Account No.:37l97l006254lemail:[e-mail]
l0l S. Capital Blvd.
Suite 1900
Boise, Idaho 83702
Vendor Tax ID: 93-0408771
VAT ID:--
GST ID:--
HST ID: --
PST ID: --
Sales Tax ID: --
QST ID: --
Withholding Tax ID: --
Amount Billed
Billed Total $26,338.87
Invoice Currency: USD
Billed Fees 526,020.90
Billed Expenses $317.97
Billed Total (excl. Tax) $26,338.87
Staff_PR_052 Attachment E Page 1 ol 2 1t2
7 t9t2019
Approval History
User Action Date Amount Comment
STOELRIVES Billing Posted 1212012018 $26,338.87
Debbie Deubel Approved 1212012018 $26,338.87
Marian Durkin Approved 12/2012018 $26,338.87
SerengetiAdministrator AP Batch Ptun 12124/2018 $26,338.87 Batch ID:001000333 (Sent to AP: 12/2412018 l2:01:36 PM)
Additional Financial I nformation
Office Vendor Number: 10281
Name of Invoice File in .Zip: STOEL RIVES LLP - 40849l0.htrnl
Comrnents to Firm:
AP Route; Default AP
Mqtter Information
Matter Name (Short): Colstrip - Westmoreland Chapter I I
Matter ID: 201800047
Lead Company Person: Durkin, Marian
Organizationalunit: Corporate
Practice group: Legal
Law Firm Matter No.: 0069001-00001
Country (in Matter): United States
GL Code: Not required
POET Code: 09805812 923010 005 P01
Staff-PR_052 Attachment E Page 2 of 2 2t2
7 t9t2019
Invoice Approval Summary
Invoice Information
Firrn/Vendor: Thomas W. Mclane
Office: Spokane
Invoice Number: WW November 2018
Date of Invoice: llll7l20l8
Billing Period: 1011612018 - llll5l20l8
Date Posted: lll20l20l8
Invoice Description/Comment:
Amount Approved
ApprovedTotal $18,550.00
Invoice Currency: USD
Date Approved: ll12612018
Final Approver: Marian Durkin
Approved Fees $ 18,550.00
Approved Expenses $0.00
Comlnents to AP:
A cco u nting Co de Allocatio ns
Cost Center GL Account Other AP Amount Percentagg Comment
Vendor Address & Tax Information in Legal Tracker
Thomas W. Mclane
103 E. Indiana Avenue, Suite A
Spokane, Washington 99207
Tel: [phone]
F ax: 509-326-7 503
Remittance Address
Same as mail address
Vendor Tax ID: 82-5096679
VAT ID: -
GST ID: --
HST ID: --
PST ID: --
Sales Tax ID: --
QST ID: --
Withholding Tax ID: --
Representation in employment matter
Amount Billed
Billed Total $18,550.00
Invoice Currency: USD
Billed Fees $ 18,550.00
Billed Expenses $0.00
Billed Total (excl. Tax) $ 18,550.00
Approval History
User Action
Staff_PR_052 Attachment F
Date Amount Cornment
Page 1 of 2 1t2
7t9t2019
Thomas Mclane Posted
Debbie Deubel Approved
Karen Feltes Approved
Marian Durkin Approved
Serengeti Administrator AP Batch Run
ru20l20r8 $18,550.00
tll2v20t8 $18,550.00
tu26l20t8 $18,550.00
rU26l20t8 $18,5s0.00
12103/2018 $18,550.00 Batch ID: 001000330 (Sent to AP:12/0312018 12:0 I :54 PM)
A d ditio n a I F in an c io I I nfo r matio n
Office Vendor Number: 108299
Name of Invoice File in .Zip: Thomas W Mclane - WW November 20l8.html
Comments to Firm:
AP Route: Default AP
Matter Information
Matter Narne (Short): Willis/Weatherly Employment Matter (Tom Mcl-ane)
Matter ID: 201800029
Lead Company Person: Durkin, Marian
Organizational unit: Corporate
Practice group: Legal
Law Firm Matter No.:
Country (in Matter): United States
GL Code: Not required
POET Code: 09805813 923010 005 P0l
Staff_PR_052 Attachment F Page 2 ol 2 2t2
719t2019
Invoice Approval Summary
Invoice Information
Finn/Vendor: Randall I Danskin
Office: Randall I Danskin
Invoice Number: 110934
Date of Invoice: lll09l20l7
Billing Period: 0110111989 - 1013112017
Date Posted: lll09l20l7
Invoice Description/Comment: Willis/Weatherly
Representation in employment matter
Amount Approved
ApprovedTotal $10,805.00
Invoice Currency: USD
Date Approved: lll22l20l7
Final Approver: Marian Durkin
ApprovedFees $10,805.00
Approved Expenses $0.00
Comments to AP:
A cco u nt ing Co de A llo c utio ns
Cost Center GLAccount OtherAP Amount Percentagg Comment
Vendor Address & Tax Information in Legal Tracker
Randall I Danskin
601 West Riverside Avenue
Suite 1500
Spokane, Washington 99201
Tel: [phone]
Fax:[phone]
Rentitlance Address
Same as mail address
Vendor Tax ID: 9l-1226184
VAT ID:--
GST ID: --
HST ID: --
PST ID: --
Sales Tax ID: --
QST ID:--
Withholding Tax ID: -
Amount Billed
Billed Total $10,805.00
Invoice Currency: USD
Billed Fees $10,805.00
Billed Expenses $0.00
Billed Total (excl. Tax) $ 10,805.00
Approvul History
Staff_PR_052 Attachment G Page I of 2 1t2
7 t9t2019
User Action Date Amount Comment
Jill Lennemann Posted 1110912017 $10,805.00
Debbie Deubel Approved llll0l20l7 $10,805.00
Karen Feltes Approved 1112212017 $10,805.00
Marian Durkin Approved lll22l20l7 $10,805.00
Serengeti Administrator AP Batch Run lll27l20l7 $10,805.00 Batch ID: 001000275 (Sent to AP: I ll27l20l7 12:01'32PM)
A dditio n al F inan cia I I nfo r matio n
Office Vendor Number: 43039
Name of Invoice File in .Zip: Randall Danskin - I l0934.html
Comments to Firm:
AP Route: Default AP
Matter Information
Matter Name (Short): Willis/Weatherly Employment Matter
Matter ID: 201700020
Lead Company Person: Feltes, Karen
Organizational unit: Corporate
Practice group: Legal
Law Firm Matter No.: I 760000 I
Country (in Matter): United States
GL Code: Not required
POET Code: 09805813 923010 005 P0l
Staff_PR_052 Attachment G Page 2 of 2 2t2
7 t9t2019
Invoice Approval Summary
Invoice Information
Finn/Vendor: Lee & Hayes PLLC
Office: Spokane
Invoice Number: 225536
Date of Invoice: 0613012018
Billing Period: 0411312018 - 0611512018
Date Posted: 0711812018
Invoice Description/Comment:
Patent application to utilize Non-intrusive load
monitoring (NIILM).
Amount Approved
ApprovedTotal S16,177.50
Invoice Currency: USD
DateApproved: 08/01/2018
Final Approver: Marian Durkin
Approved Fees S13,457.50
Approved Expenses 52,720.00
Comrnents to AP:
A cco u n t in g Co de A llo c atio n s
Cost Center GLAccor"rnt OtherAP Amount Percentagg Cornment
Tel: [phone]
Fax: [phone]
Remittance Address
Same as mail address
Vendor Tax ID: 83-1253059
VAT ID: -
GST ID: --
HST ID:-
PST ID: --
Sales Tax ID: --
QST ID;--
Withholding Tax ID: -
Amount Billed
Billed Total $16,177.50
Invoice Currency: USD
Billed Fees $13,457.50
Billed Expenses $2,720.00
Billed Total (excl. Tax) $16,177.50
Approval History
Staff_PR_052 Attachment H Page 1 of 2 1t2
Vendor Address & Tax Information in Legal Tracker
Lee & Hayes PLLC
601 W Riverside Ave.
Suire 1400
Spokane, Washington 9920 I
7 t9t2019
UsgI Action Date Amount Comment
Melissa Brook Posted 0711812018 $16,177.50
Debbie Deubel TK Rates Reviewed 07119/2018
Debbie Deubel Approved 0711912018 $16,177.50
BrittBachtel-Browning Approved 0'713112018$16,177.50
Marian Durkin Approved 08/0112018 $16,177.50
SerengetiAdministrator AP Batch Run 08/0612018 $16,177.50 Batch ID: 001000312 (Sent to AP: 08/06/2018 12:02:53 PM)
Additional Financial I nformution
Office Vendor Number: 109460
Name of Invoice File in.Zip: Lee & Hayes PLLC - 225536.htm1
Comments to Firm:
AP Route: Default AP
Matter Information
Matter Name (Short):
Matter ID:
Lead Company Person
Organizational unit:
Practice group:
Law Firm MatterNo.:
Country (in Matter):
GL Code:
POET Code:
Patent - NILM
201700021
Bachtel-Browning, Britt
Corporate
Legal
0027usPr
United States
Not required
09805812 923010 005 P01
Staff_PR_052 Attachment H Page 2 of 2 2t2
AVISTA CORPORATION
RESPONSE TO REQUEST FOR INFORMATION
JURISDICTION:
CASE NO:
REQUESTER:
TYPE:
REQUEST NO.:
IDAHO
AVU-E-19-04
IPUC
Production Request
Staff-054
DATE PREPARED: 0710812019WITNESS: Elizabeth Andrews
RESPONDER: Tracy Van Orden
DEPARTMENT: Internal Audit
TELEPHONE: (s09) 49s-4942
REQUEST:
Regarding the Company's response to Production Request No. 20, please provide reports for the
following:
a. 2017 FiServ Data Conversion Review
b. 2017 FiServ Implementation Review
c. 2018 Deloitte Breach Risk Assessment Audit
d. 2018 Fraud Monitoring Analyics
e. 2018 Mobile Payment Review
f. 2019 Advanced Metering Infrastructure (AMI) Prudence Review
g. Local 77 90110 Healthcare Premium True-Up Review
RESPONSE:
Please see Avista's response 054C, which contains TRADE SECRET, PROPRIETARY or
CONFIDENTIAL information and exempt from public view and is separately filed under IDAPA
31.01.01, Rule 067 and233,and Section 9-340D,Idaho Code.
StaflPR_O54C Confidential Attachments A-G are copies of our Internal Audit reports requested
above from the complete listing of our 2017 - 2019 Intemal Audit reports, originally provided in
response to Production Request No. 20.