20150818AVU to Staff 90 Attachment F.pdf

Go-Live Approval

Pre-Implementation Review
Template Version #: 2 Avista Confidential Page 1 of 3
Before Go-Live, this document must be filled out, reviewed, and approved by the project Steering Committee. Delete all blue “help
text” prior to submission.
Project Name:
Project Manager:
Clarity Project ID: PR followed by 8 digits
Acctg Project#: 8 digit number – in Clarity this is on the Properties tab, PMO Only menu under Financial Setup
1 Key Roles
Fill in the names for each role below.
x Project Sponsor:
x Steering Committee:
x Other Stakeholders:
x Program Manager:
2 Scope Review
In the “Approved Scope” column list the deliverables approved in Planning then indicate whether the work has been completed. It is
not unusual for some Scope items to still be “in process” through Warranty. Simply indicate that in the “status or description”
column:

2.1 Financial Summary
Project budget will be managed in Clarity. Below is a summary of the financial information for the project.
Copy and paste the financial summary from the project Dashboard in Clarity. Below is an example. Delete this example & the
“Example” text box & paste from your project.

Staff_PR_090 Attachment F Page 1 of 3
Go-Live Approval

Pre-Implementation Review
Template Version #: 2 Avista Confidential Page 2 of 3
Actuals Thru Actual Forecast EAC Budget Var
Blended Clarity Labor 8/31/12 6,576 9,433 16,009 -16,009
Product 8/31/12 85,000 85,000 -85,000
Professional Services 8/31/12 16,000 16,000 -16,000
Other 8/31/12 9,021 9,021 -9,021
Subtotals 15,597 110,433 126,030 0 -126,030

AFUDC 3,200
Total at Completion 126,030

Funded Amount, Excluding Contingency 15,000
Contingency Funding 0
Total Funded Amount 15,000

Contingency Funds Required 13,000
Additional CPR Funding Required $127.230
Instructions for PM: If you have previous email from the contact people for the below areas stating that they do not have work for
this project, there is no need to contact them again. Answer “N” to the first question and “N/A” to the other questions in that
section. If the answer to the first question in a section is “Y” then send these questions to the person you are working with. Record
answers below and add any outstanding risks or issues to the “implementation risks and issues” section.
3 Business Control Impact Assessment
A) Were Business Controls impacted by this project? Y or N
B) If so, have the needed updates been made to the Business Controls in Certus? Y, N, or N/A
C) If Business Controls were impacted, has the Financial Analyst approved Go-Live? Y, N, or N/A
D) Are there any outstanding risks or issues that require Steering Committee feedback or decision? Y, N, or N/A
If the answer to question D) is “Y” please explain in the “Implementation Risks and issues” section below.
4 Business Continuity Plan
A) Was a Business Continuity Plan required? Y or N
B) If so, has the Business Continuity Plan been completed? Y, N, or N/A
C) If a Business Continuity Plan was required, has the Business Continuity Program Manager
approved Go-Live?
Y, N, or N/A
D) Are there any outstanding risks or issues that require Steering Committee feedback or decision? Y, N, or N/A
If the answer to question D) is “Y” please explain in the “Implementation Risks and issues” section below.
5 Computer Control and Security Policy Impact Assessment
A) Was an impact assessment of Computer Controls, review of Security Policies, or Vulnerability
Assessments required for this project?
Y or N
B) If so, has all required work been completed? Y, N, or N/A
Example Only
Staff_PR_090 Attachment F Page 2 of 3
Go-Live Approval

Pre-Implementation Review
Template Version #: 2 Avista Confidential Page 3 of 3
Has the Security Manager approved Go-Live?
Are there any outstanding risks or issues that require Steering Committee feedback or decision?
If the answer to question D) is “Y” please explain in the “Implementation Risks and issues” section below.
6 Pre Go-Live Operational Walk Through
For each support team, conduct an operational walk through meeting to communicate the go-live. Note: the project team is still
supporting the technology through the warranty phase. Formal Operations handoff process will occur in project warranty phase
(which should be defined up front in the project planning phase).
7 Implementation Risks and Issues
List any outstanding risks or issues associated with Go-Live. Include items related to business controls, computer controls, security
policy, budget, contingency funds, resources, etc. Also include information about any post implementation developer or delivery
team access with names, roles, and reason for continued access, date when access will be removed, and tracker number for access
removal.

After reviewing with your Steering Committee, submit for approval via Clarity Workflow
Staff_PR_090 Attachment F Page 3 of 3