20240912IPC to Staff 118 - Attachment 3 - PJ.pdf

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Supplier name
SVI Dynamics
Work order/accounting
-
Cost Center
631 | Bennett Mountain
Anticipated date the supplier services are to be completed
04/29/2024
Desired start date for supplier services to commence
10/12/2023
Type of Contract Request
New Contract or Statement of Work
10/10/2023Raised on:Trevor MahlumRequester:
Contract Request
Bennett Mountain Exhaust Baffle Replacement
Request Number Request Definition Request Type Urgent Requirement
835 Contract Request Contract request Yes
Request Description
Purchase and installation of new baffles for the exhaust stack at Bennett Mountain Power Plant. Option 3 of the attached proposal. Jaimy Adams please.Copied from iRequest 833, submitted by Bill Lynch. It was stalled at approval with Chris Edwards
who is out of the office. Request copied and submitted on behalf of Trevor Mahlum to route to Russ, Garrett, Ryan. M.Chambers
Attachment 1. P23-0923 Rev 1.pdf
Reason for Urgency These baffles need to be mostly built by the end of 2023. There is a small amount of
time for engineering design, material fabrication, and delivery in 2023.
Basic details
Additional details
Response to Staff Request No. 118 - Attachment 3
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Business rationale
Emergency
Are you aware of IPCs requirements for competitive bidding as
set forth in the Procuring Goods and Services Standard. I have
gathered the required technical and business information and
made a concerted effort to review comparable/equal materials,
equipment, or services.
Yes
Select the Estimated Spend range
= > $500,000
Is this a request for a general use statement of work
No
Will the contract workers need unescorted access to any of IPC's facilities or access to any IPC electronic system
None
Is this Critical Infrastructure Protection (CIP-13) related
No
Will any IPC data (CIP, CEII, Customer, HIPPA GIS etc) be utilized AND/OR will any technology including but not limited to
equipment software or devices including cloud solutions such as SaaS, IaaS, PaaS be implemented
No
Describe the service(s) to be provided, including IPC estimated
cost, if known
Engineering, procurement, and construction of new baffles
for Bennett Mountain exhaust stack. $362K.
Which category applies to this request
Construction Services;
The request is for
Services with some materials
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Type and Subtype
Procurement-Agreement
Please provide an explanation
I have no knowledge of any conflict of interest in
recommending this supplier.
Is there a real or potential conflict of interest in recommending
this supplier, in accordance with IPCs Code of Conduct
No
Please provide an explanation
In house labor resources are not available, but other
suppliers could perform the work. This work was solicited to
three potential suppliers.
Is there substantial risk in contracting with any other supplier
or performing the work in-house
No
Please provide an explanation
Bill Lynch received bids from three potential suppliers. SVI
was the most cost-effective solution.
Were other providers with similar capabilities considered or
evaluated
Yes
Type-Subtype~
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Activity
Actions User Version Date Comments Attachment
Request Completed Jaimy Adams 2 10/18/2023 ipc13642 -
Request Modified MindyChambers 2 10/11/2023
Hi Jaimy, urgentrequest for yourreview. Thank you,Mindy
-
Request Approved Ryan Adelman 1 10/11/2023 Approve.-
Request Approved Garrett Bishop 1 10/11/2023
I support movingforward to get thisrepair resolved, and
the chosen supplierwas deemed by theoperations andsupply chain team
to be the most costcompetitive.
-
Request Approved RussellStamps 1 10/11/2023 Approve -
Request Submitted MindyChambers 1 10/10/2023 --
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