20240909IPC to Staff 95(d) - Attachment 1 - MLPR200001 Project Plan.pdf

Internal Use Only Power Supply (V.20200211)
4. PROJECT PLAN (HOW WILL WE EXECUTE THE PROJECT?)
4.1. Project Scope (CLIRIS Scope)
Describe updates and clarifications to Scope from Business Case. List any concurrent projects that are not in
the scope of this project as out of scope.
Update the generator voltage regulators by replacing the ABB Unitrol M AVR controllers at Milner Power Plant
with Basler DECS-400 AVRs for units #1 and #2. Design will start in early 2022 and construction in the fall of
2023.
4.2. Items considered out of scope for the project:
• Unit Protection not associated with the AVR
• Unit Control not associated with the AVR
• Unit communications not associated with the AVR
• Local service work
• Generator and turbine work
4.3. Project Benefits
Updated AVR equipment will standardize the units with other IPC plants, reduce maintenance time, and
mitigate potential failure of old equipment. Improved voltage response and performance.
4.4. Project Conditions
4.4.1. Deliverables Update
Describe updates and clarifications from Business Case. Add rows as necessary.
Table 13:Project Plan Project Deliverables Update
ID Owner(Name) Deliverable
Receiver
Deliverables (Name)
1 IPC Project Plant Manager
AVR upgraded Team
IPC Project
2 Protection System Integration Verified PPEE Team
3 Project Checkout with EMS IPC Gen Tech EMS
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IPC Project
4 NERC Required Modeling Complete PPEE Team
5 AVR Cabinet PM/EE/ Basler Power Plant
6
4.4.2. Schedule Milestones Update
Describe updates and clarifications from Project Date. Add rows as necessary.
Table 14:Project Plan Project Schedule Milestones Update
ID Project Schedule Milestones Owner (Name) Milestone Date
1 IPC Project 07/2022
Project Design Complete Team
2 AVR Purchase PPEE 02/2023
IPC 10/2023
3 Construction
AVR Disassembly Unit#2 Crew
IPC 11/2023
4 Construction
AVR Disassembly Unit#1 Crew
IPC 11/2023
5 Construction
AVR Assembly Unit#2 Crew
IPC 11/2023
6 Construction
AVR Assembly Unit#1 Crew
IPC 12/2023
7 Commissioning
Unit Commissioning Complete Team
8 In-Service Date Operators 12/2023
4.5. Project Budget
4.5.1. Detailed Costs Estimates Update
Provide cost estimates for the chosen option. include Total Project Cost, break out annually by DCE. List
Capital and O&M costs separately. Add rows as necessary.
Total Project Cost: $746,037.95
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Table 15:Project Plan Detail Cost Update
Labor Materials Purchased Services Other
Account Calendar (DCE 100) (DCE 200) (DCE 300) (DCE 500)
Year
Capital 2021 10,256.40
O&M 2021
Capital 2022 132,908.10 801000
O&M 2022
Capital 2023 149,513.77 330,000 1,000
O&M 2023
Capital 2024 35,973.69
O&M 2024
4.5.2. Extended Net Cost Estimates
Provide an estimate of project costs after project completion. These costs are in addition to what is spent to
execute the project. Consider annual costs required for ongoing operations, maintenance and support. These
are operational costs that are not included in the proposed project budget.
The project should address future maintenance and consider the following:
• Future maintenance plan
• Drawings for future support
• Training
• Periodic Maintenance (PM)set up in Asset Suite
• Category ID (CATID)set up for consumables and spare parts
Table 16:Project Plan Extended Net Cost Estimate Update
Account DCE Frequency Net Cost ($)
O&M Labor (100) Annually
O&M Materials (200) Annually
O&M Purchased Services (300) Annually
O&M Other (500) Annually
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4.6. Risks and Mitigation
4.6.1. Update Assumptions
List and describe the assumptions made in preparation for this project. List assumptions used for estimating
cost, resource requirements, scheduling, and technical requirements.
• Hagerman Technician and Maintenance crews will be available during the construction window
• Water levels will be low enough to take both units off line for construction
• Enough water will be available at completion to fully test out the units
• Design can be completed a year before construction
• Equipment will arrive before the outage
4.6.2. Update Risk Matrix
The risk matrix is a living document that will be updated throughout the project to indicate if risks have
changed or new risks to the project have been discovered. The risk matrix template shall be used.
Risk Matrix to be updated for Project Board review.
Risk matrix is updated.
4.7. Resource Management Plan
4.7.1. Stakeholders
Stakeholders are individuals and groups that may be directly involved in the project, support tasks of the
project, or provide resources that will work on the project. These stakeholders should be involved in
determining scope of the project and their time accounted for in the project schedule for accurate resource
analysis. Add rows as necessary.
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Table 17:Project Plan Stakeholders Update
Stakeholder Title, Role, or Group Remarks
Representative Name
Ryan Merrick Power Plant Regional Manager
Stan Bell Power Plant Leader
Rich Bearg Plant Design Engineering Leader
Tim Brown PP Electrical Engineering Leader
Stephen Sjostrom Project Manager/Controls Engineer
Shayne Bryant Control System Specialist Design Support, onsite installation and
commissioning
Mark Brown Designer Hardware Design
Cory Bolander Protection Engineer, AVR SME Protection description, relay settings,
and commissioning support
Relay testing, wiring support,
Brian Davis Technician Leader commissioning support, and SCADA
points
David Butler Maintenance Leader Outage coordination and possible
equipment removal and installation
Mike Deering Environmental
Shane Baker Historical
Jeff Jester Safety
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4.7.2. Project Team Members
List commlttea resources that are critical to the success of the project. Source resource requirements from your
cost-loaded MS Project schedule. Add rows as necessary
Table 18:Project Plan Project Team
Role Core Team
Named Resource Items below are suggestions. Update table as Core Team members
appropriate for the project. are necessary for
project success
Stephen Sjostrom Project Manager Yes
Rich Bearg SME(s) Yes
Jeff Jester Safety Professional Yes
John Knott Procurement/Services No
David Butler Generation Maintenance Leader No
Y,
Brian Davis Generation Technician Leader No
Site Leader(Technician) Yes
Stan Bell Power Plant Area Leader No
Yes
Shayne Bryant Control System Specialist Yes
Yes
Cory Bolander EE Yes
No
Mike Deering Environmental Compliance Yes
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4.7.3. Project Communication Plan
Define the communication requireme,IL�JU1 ,)e project and how information will be distributed.
Project Team Communications:
Methods: Design and construction meetings will consist of face-to-face or virtual updates. These meetings
will consist of progress, roadblocks, and possible upcoming hurdles. Information will be filtered through the
project manager and CSS.
uetou plan Jor 1 eam Meetings, E-Mail Communications, Phone Communications, Site Visits, Action item
lists, Shared documentation, Updates to Stakeholders
Frequency: Monthly for design meetings and Bi-Monthly for construction meetings. If meetings need to be
canceled they will be rescheduled or followed up with an update e-mail.
Indicate communication frequency, Monthly, Bi-Weekly, Weekly, Daily
Leadership Communication Requirements:
Budget and Schedule Updates: Updates and communication to management monthly. Budget updates
and new baselines reviewed monthly. These items will continue to be communicated to PM leadership.
Change Orders: Submit to Project Review Board for approval. Change orders shall be executed if scope,
schedule, or cost changes are approved.
4.8. Contracted Services Management
Provide a description of how the project team will acquire services from outside of the organization. List
contracting needs and requirements. Describe the contracting processes that will be followed for the project
(Sole Source,formal RFP, etc). List the anticipated contract need dates.
Contracting Requirements: Insert text
Contract Need Date: Insert text
Services Lead Time: Insert text
Table 19:Project Plan Contracted Services Update
Description of Service Liquidated Total
Damages Cost ($)
Hours (LD) Value
Service Provider (if applicable) per Day
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4.9. Material Procurement Management
Provide a description of how the projecr ream will acquire materials from outside of the organization. List
procurement needs and requirements. Describe the procurement processes that will be followed for the
project. List anticipated procurement need dates.
Procurement Requirements: Procurement will be worked through the assigned EE, Basler, and Procurement
Specialist. Final payments will be made in 2023 in order to have the equipment on site by the below Need
Date.
Procurement Need Date: 8/2023
Material Lead Time: 18 Weeks
Table 20:Project Plan Contracted Material Update
Description of Material Liquidated Total Cost
Damages ($)
(LD)Value
Material Provider per Day
Basler Unit AVRs 330,000
4.10. Design Management
Describe design review processes that will need to be considered as part of the budgeted project. List the
leader of each effort for applicable sections.
PPEC Project Scope: Yes OX No O
Electrical Design Process: Yes xO No O
Project Compliance Checklist(PPCJ: Yes Ox No O
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TDEC Design Process: Yes O No Ox
Enterprise Technology Advisory Group (ETAG): Yes O No xO
Energy Management System (EMS) Customer Change Request(CCR) : Yes OX No O
Other?: Insert text
4.11. Safety Management
Describe safety management plan for the project. Describe how risks will be mitigated and how safety will be
managed for the project. Indicate responsible party for Safety Management Plan
Is the Safety group aware of this project and prepared to support it? Yes ❑X No ❑
Safety Plan: The safety department is not aware of see any unusual risks with this project. Jeff Jester is going
to reach out to Brian Davis to discuss this project and see if there are any questions or concerns.
4.12. Environmental Compliance Management
Describe environmental compliance management plant for the project. Describe how risks will be mitigated
and how hazardous waste will be managed for the project. Indicate responsible party for Environmental
Compliance Management Plan
Is the Environmental Compliance group aware of this project and prepared to support it? Yes ❑ No ❑X
Environmental Compliance Management Plan: PCC has been submitted.
4.13. Regulatory Requirements Management
Provide a description of the regulatory obligations and how they will be managed. List known regulatory
clearances or permitting requirements. Include known need dates and identified support personnel.
Permitting Requirements: Insert text
Environmental Clearances: Insert text
FERC Compliance: Insert text
Hazardous Material: Insert text
Air Permit: Insert text
Other: Insert text
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4.14. Environmental Affairs Management
Describe environmental affairs management plant for the project. Describe how risks will be mitigated and
how environmental issues will be managed for the project. Indicate responsible party for Environmental Affairs
Management Plan
Is the Environmental Affairs group aware of this project and prepared to support it? Yes ❑ No ❑X
Environmental Compliance Management Plan: PCC has been submitted.
4.15. Security Management
Describe the security management plant. Describe physical and cyber security risks to the project. Describe
how access will be provided for service providers. Describe how risks will be mitigated and how security will be
managed for the project.
Is the Security group aware of this project and prepared to support it? Yes ❑ No ❑X
Security Requirements: Work will be performed by IPC employees. If contractors are needed the Security
Group will contacted.
4.16. StopH Submit to Board for Phase Review
4.16.1. Steps for submittal
4.16.1.1. Update document status in SharePoint Library to "submit" for current phase
4.16.1.2. Project Review Board will indicate when the project will be reviewed. The Project
Manager must attend the Project Review Board meeting
4.16.1.3. Projects must be submitted at least one week prior to Project Review Board meeting to
be on the agenda
4.16.2. The next page will be completed by the Project Review Board
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4.17. Date Project Plan Approved: 5/26/2021
The portion of the document submitted for phase review will not be updated after phase approval. Any
updates will be reflected in subsequent sections.
4.18. Actions upon phase approval:
4.18.1. Create new MS Project Baseline per Table 1: Baseline/CLRIS Table
4.18.2. Verify CLRIS status been updated per Table 1: Baseline/CLRIS Table
4.18.3. Update project status on project review list
4.19. Project Plan Reviewed By:
Upon review, reviewers enter name and remarks electronically below. Remarks are: Approve, Reject,
Approve w/ comments, Approve after comments resolved, Revise and resubmit.
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4.19.1. Reviewed By: Garrett Bishop
4.19.1.1. Remarks: Recommend approve
4.19.2. Reviewed By: Itsy Tanaka
4.19.2.1. Remarks: Approve
4.19.3. Reviewed By: Mike Burkholder
4.19.3.1. Remarks: Recommend approve with comments resolved.
4.19.4. Reviewed By: Ryan Merrick
4.19.4.1. Remarks: Approve
4.19.5. Reviewed By: Rich Bearg
4.19.5.1. Remarks: Approve
4.19.6. Reviewed By: Tim Brown
4.19.6.1. Remarks: Approve
4.19.7. Reviewed By: Russell Stamps
4.19.7.1. Remarks: Approve
4.19.8. Reviewed By: Chris Edwards
4.19.8.1. Remarks: Approve
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