20240909IPC to Staff 93(d) - Attachment 1 - AFPR140005 Project Plan.pdf

Power Supply Projects Idaho Power Company Internal Use Only
4 PROJECT PLAN (HOW WILL WE EXECUTE THE PROJECT?)
4.1 Project Scope (CLIRIS Scope)
Describe updates and clarifications to Scope from Business Case. List any concurrent projects that are not in
the scope of this project as out of scope.
Install a new Plant Control System that will have a PLC per unit, a Balance of Plant (BOP) PLC, and GUI/ HMIs
for operation. The unit PLC will control unit operation, the governor, the governor oil system,TMS, intake
gate, and auxiliary equipment. The BOP will control the local service, station air compressors, spillgates,
station sump pumps, unwatering pumps, fire water pump strainer, monitoring the line relaying, DO Aeration
system, and the diesel generator. The mechanical governor will be converted to a digital governor with all
associated oil filters, valves and pumps. Install new protective relays and add a true dual lockout 86E relay.
Move control functionality to the PLC. An SEL-RTAC will replace the RTU for communications to EMS. The unit
depression system will be removed.
4.2 Items considered out of scope for the project:
Replacing the AVRs, Replacing the unit circuit breakers, replacing the local service switchgear (only planning to
replace the MCCs at this time).
4.3 Project Benefits
- New protective relaying reduce the required relay testing from every 3 years to every 6 years and the relays
will be more reliable, secure, and has recording capabilities to help troubleshoot events.
- New digital governors will improve performance and unit response and has more modes of operation to
improve unit efficiency.
-The control system combines multiple systems, reducing the amount of equipment to maintain.
-The control system provides better insight to the plant condition and operations, improving maintenance,
troubleshooting, engineering, and operations.
4.4 Project Conditions
4.4.1 Deliverables Update
Describe updates and clarifications from Business Case. Add rows as necessary.
Table 1113:Project Deliverables Update
ID Owner(Name) Deliverable
Receiver
Deliverables (Name)
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1 PM/Control IPC Project
Scope Engineer team
IPC Project
2 Hardwired Control design Designer Team
3 Generation IPC Project
Software PLC programming and HMI design Technician team
PPEE/ Power Plant
4 Generation
Generation Protective Relay Settings and testing Technicians
SYSPRO/ Power Plant
5 Stations relay
GSU and Line Protective Relay settings and testing techs
6 Panel materials Designer E-Shop
7 Plant materials Designer Power Plant
8 Controls EMS
EMS CCR and EMS Checkout Engineer
9 Controls Bureau of
Outlet Gate drawings and control approval Engineer Reclamation
10 NERC Compliance Review PPEE Planning
11 ETAP/Arc Flash Analysis PPEE Power Plant
4.4.2 Schedule Milestones Update
Describe updates and clarifications from Project Date. Add rows as necessary.
Table 1244:Project Schedule Milestones Update
ID Project Schedule Milestones Owner (Name) Milestone Date
1 Hardwired Control design complete Designer 2/25/2021
2 Software PLC and HMI Design complete Generation 11/17/2021
Techs
3 Cabinet/ panel assembly complete E-Shop 8/31/2022
4 Cabinet/ panels/ materials delivered Designer 9/9/2022
5 Equipment installed CSS 6/1/2023
6 Equipment wired Wiring crew 6/15/2023
(Contracted
wiring)
7 Governor hydraulics disassembled/ installed Generation 6/15/2023
Technicians
8 Equipment checkout CSS 6/19/2023
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9 Equipment commissioned IPC Project 6/22/2023
Tea m
10 NERC testing/ modeling complete PPEE 6/25/2023
t12
Unit returned to service Operations 6/30/2023
Project documentation complete PM 10/2/2023
4.5 Project Budget
4.5.1 Detailed Costs Estimates Update
Provide cost estimates for the chosen option. Include Total Project Cost; breakout annually by DCE. List
Capital and O&M costs separately. Add rows as necessary.
Total Project Cost: $ 3,717,979.88
Table 1345:Detail Cost Update
Labor Materials Purchased Services Other
Account Calendar (DCE 100) (DCE 200) (DCE 300) (DCE 500)
Year
Capital 2020 106,535.22 2,052.07
O&M 2020
Capital 2021 395,142.40 150,244.60
O&M 2021
Capital 2022 542,924.46 1,950,000.00 16,578.95
O&M 2022
Capital 2023 407,062.02 100,000.00 30,000.00 13,421.05
Capital 2023
4.5.2 Extended Net Cost Estimates
Provide an estimate of project costs after project completion. These costs are in addition to what is spent to
execute the project. Consider annual costs required for ongoing operations, maintenance and support. These
are operational costs that are not included in the proposed project budget.
The project should address future maintenance and consider the following:
• Future maintenance plan
• Drawings for future support
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• Training
• Periodic Maintenance (PM)set up in Asset Suite
• Category ID (CATID)set up for consumables and spare parts
Table 144-6:Extended Net Cost Estimate Update
Account DCE Frequency Net Cost ($)
O&M Labor (100) 6 years (2,500)
O&M Materials (200) 10 years 7,500
0&M Purchased Services (300) Annually
O&M Other (500) Annually 10,000
4.6 Risks and Mitigation
4.6.1 Update Assumptions
List and describe the assumptions made in preparation for this project. List assumptions used for estimating
cost, resource requirements, scheduling, and technical requirements.
Cost Assumptions
- Based on previous project purchases for materials
Resource requirements
- We've looked at upcoming schedules and allocated resources to work on this project
- We will plan to contract the control wiring to outside sources
Scheduling
- Project will happen concurrently with unit 1 turbine and generator refurbishment.
- We've set the design schedule to be done with a buffer between design completion and construction start.
4.6.2 Update Risk Matrix
Risk Matrix to be updated for Project Board review.
4.7 Resource Management Plan
4.7.1 Stakeholders
Stakeholders are individuals and groups that may be directly involved in the project, support tasks of the
project, or provide resources that will work on the project. These stakeholders should be involved in
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Power Supply Projects Idaho Power Company Internal Use Only
determining scope of the project and their time accounted for in the project schedule for accurate resource
analysis. Add rows as necessary.
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Table 153-7:Stakeholders Update
Stakeholder Title, Role, or Group Remarks
Representative Name
Ryan Merrick Power Plant Regional Manager
Stan Bell Power Plant Area Leader
Rich Bearg Power Production Design and Controls
Tim Brown Power Production Electrical Engineering
Brian Davis Technician Leader
David Butler Maintenance Leader
Chris Edwards Civil Engineering Leader/ Dam Safety
Jeff Jester Safety Professional
Mike Deering Environmental Compliance
Shane Baker SHPO
Mike Burkholder Mechanical Engineer Leader
Brady Calvert Mechanical Engineering Support Turbine and generator refurbishment
PM.
David King SCADA Technician
Jason Clack SCADA Engineer
Blake Peck System Protection
Nancy Cyr Stations Communication
Michele Lynn Operation Procurement Management Possibly hiring a wiring crew to do the
installation
John Knott Material Procurement
Jaeson Rodgers Software Procurement Purchasing of the Wonderware
softwa re
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Power Supply Projects Idaho Power Company Internal Use Only
4.7.2 Project Team Members
List com1111«c- .`,JUrces «JuL are critiLu, to the success of the project. Source resource requirements from your
cost-loaded MS Project schedule. Add rows as necessary
Table 1648:Project Team
Role Core Team
Named Resource Items below are suggestions. Update table as Core Team member!
appropriate for the project. are necessary for
project success
Ian Anderson Project Manager Yes
Rich Bearg SME Yes
Kevin Neeley Designer Yes
Shayne Bryant Control Systems Specialist Yes
Brian Davis Technician Lead Yes
TBD Lead Technician Yes
David Butler Maintenance Leader Yes
Stan Bell Power Plant Area Leader Yes
Generation Specialists Generation Specialist Yes
Jason Clack SCADA Engineer Yes
Tyler Smith Systems Protection Engineer Yes
Robert Trammel Power Prod uctionElectricaI Engineer (relays) Yes
John Heiselmann Power Production Electrical Engineer Yes
(governor/Model testing)
Cory Bolander Power Production/Electrical Engineer (arc flash Yes
analysis)
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4.7.3 Project Communication Plan
Define the communication requiremefIL21,— <f)e project and how information will be distributed.
Project Team Communications:
Methods: Communication methods to include meetings, phone calls and email. Site visits will be as needed
for all project team members and stake holders.
Detail plan for I eam Meetings, t-IVlail Communications, Phone Communications, Site Visits, Action item
lists, Shared documentation, Updates to Stakeholders
Frequency: Bi-weekly for design team through design. Monthly through preconstruction. Weekly or as
needed during construction.
Indicate communication frequency, Monthly, Bi-Weekly, Weekly, Daily
Leadership Communication Requirements:
Budget and Schedule Updates: Updates and communication to management monthly. Budget updates
and new baselines reviewed monthly. These items will continue to be communicated to PM leadership.
Change Orders: Submit to Project Review Board for approval. Change orders shall be executed if scope,
schedule, or cost changes are approved.
4.8 Contracted Services Management
Provide a description of how the project team will acquire services from outside of the organization. List
contracting needs and requirements. Describe the contracting processes that will be followed for the project
(Sole Source,formal RFP, etc). List the anticipated contract need dates.
Contracting Requirements: NERC Modeling Reports
Contract Need Date: June 2023
Services Lead Time: TBD
Table 1749:Contracted Services Update
Description of Service Hours Total Cost
Service Provider (if applicable) ($)
NERC Modeling Reports 30,000
Wiring Crew (9 months @ $100,000/ month, based
on Burke at LSPR) ^4,000 900,000
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Power Supply Projects Idaho Power Company Internal Use Only
4.9 Material Procurement Management
Provide a description of how the project team will acquire materials from outside of the organization. List
procurement needs and requirements. Describe the procurement processes that will be followed for the
aroject. List anticipated procurement need dates.
Procurement Requirements: Generator breakers, PLC/Network Equipment, Motor Starters, Protective Relays
Procurement Need Date: June 2022
Material Lead Time: Less than 6 months
Table 18W:Contracted Material Update
Material Provider Description of Material Total Cost ($)
Generator Breakers TBD
PLC Equipment 50,000
W o n d e rwa re 65,000
Motor Starters 74,000
Protective Relays 115,000
4.10 Design Management
Describe design review processes that will need to be considered as part of the budgeted project. List the
leader of each effort for applicable sections.
PPEC Project Scope: Yes OX No O
Electrical Design Process: Yes xO No O
Environmental Clearances (eGRC): Yes Ox No O
TDEC Design Process: Yes OX No O
Enterprise Technology Advisory Group (ETAG): Yes xO No O
Energy Management System (EMS) Customer Change Request(CCR) : Yes OX No O
Other?: Insert text
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4.11 Safety Management
Describe safety management plan for the project. Describe how risks will be mitigated and how safety will be
managed for the project. Indicate responsible party for Safety Management Plan
Is the Safety group aware of this project and prepared to support it? Yes ❑ No ❑X
Safety Plan: TBD
4.12 Environmental Compliance Management
Describe environmental compliance management plant for the project. Describe how risks will be mitigated
and how hazardous waste will be managed for the project. Indicate responsible party for Environmental
Compliance Management Plan
Is the Environmental Compliance group aware of this project and prepared to support it? Yes ❑ No
Environmental Compliance Management Plan: TBD
4.13 Regulatory Requirements Management
Provide a description of the regulatory obligations and how they will be managed. List known regulatory
r1crymni-ac nr nvrmitting realiirPments. Include known need dates and identified support personnel.
Permitting Requirements: TBD
Environmental Clearances: TBD
FERC Compliance: TBD
Hazardous Material: TBD
Air Permit: NA
Other: NA
4.14 Environmental Affairs Management
Describe environmental affairs management plant for the project. Describe how risks will be mitigated and
how environmental issues will be managed for the project. Indicate responsible party for Environmental Affairs
Management Plan
Is the Environmental Affairs group aware of this project and prepared to support it? Yes ❑ No ❑X
Environmental Compliance Management Plan: TBD
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Power Supply Projects Idaho Power Company Internal Use Only
4.15 Security Management
Describe the security management plant. Describe physical and cyber security risks to the project. Describe
how access will be provided for service providers. Describe how risks will be mitigated and how security will be
managed for the project.
Is the Security group aware of this project and prepared to support it? Yes ❑ No ❑X
Security Requirements: TBD
4.16 StopH Submit to Board for Phase Review
4.16.1Steps for submittal
4.16.1.1 Update document status in SharePoint Library to "submit" for current phase
4.16.1.2 Project Review Board will indicate when the project will be reviewed. The Project
Manager must attend the Project Review Board meeting
4.16.1.3 Projects must be submitted at least one week prior to Project Review Board meeting to
be on the agenda
4.16.2The next page will be completed by the Project Review Board
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4.17 Date Project Plan Approved: Plan Approved for Budget 5/25/2021 with
completion of 4.10-4.15 planned for later in 2021.
The portion of the document submitted for phase review will not be updated after phase approval. Any
updates will be reflected in subsequent sections.
4.18 Actions upon phase approval:
4.18.1 Create new MS Project Baseline
4.18.2Verify CLRIS status been updated.
4.18.3Update project status on project review list
4.19 Project Plan Reviewed By:
Upon review, reviewers enter name and remarks electronically below. Remarks are: Approve, Reject,
Approve w/ comments, Approve after comments resolved.
4.19.1 Reviewed By: Mike Burkholder
4.19.1.1 Remarks: Need to see responses regarding materials and services resolved.
4.19.2Reviewed By: Tim Brown
4.19.2.1 Remarks: Approve w/Comments with additions on Project Team
4.19.3Reviewed By: Garrett Bishop
4.19.3.1 Remarks: Approve
4.19.4Reviewed By: Itsy Tanaka
4.19.4.1 Remarks: Approve
4.19.5Reviewed By: Russell Stamps
4.19.5.1 Remarks: Approve
4.19.6Reviewed By: Insert text
4.19.6.1 Remarks: Insert text
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