20240731IPC to Staff 20 - Line_423_HGTN_-_QUTZ_Steel_Poles_Request_for_Proposal.pdf

IDAHO
MON POWER®
An IDACORP Company
Request for Proposal
Line 423 HGTN — QUTZ Steel Structures
Issued: 4/27/2021
Questions Due: 5/25/2021
Responses Due: 5/27/2021
RFP Coordinator: Travis Allen
Idaho Power Company
P.O. BOX 70
Boise, ID 83707
mail to: [e-mail]
Phone: [phone]

Idaho Power Company Request for Proposal
TABLE OF CONTENTS
I. INTRODUCTION........................................................................................................................1
A. Purpose..................................................................................................................................1
B. Company Background...........................................................................................................I
C. Liquidated Damages..............................................................................................................I
D. Scope of Work/Specifications and Requirements.................................................................2
II. GENERAL INFORMATION FOR RESPONDENTS ...............................................................2
A. Key Events and Dates ...........................................................................................................2
RFPSchedule.......................................................................................................................2
ProjectSchedule...................................................................................................................3
B. Deadlines...............................................................................................................................3
Questions..............................................................................................................................3
Proposals..............................................................................................................................3
C. Contact Information..............................................................................................................3
RFPCoordinator..................................................................................................................3
D. Content of Proposals.............................................................................................................4
E. Failure to Comply..................................................................................................................4
F. Contractual Status of Proposals.............................................................................................4
G. In Whole or In Part................................................................................................................5
H. Revisions to the RFP.............................................................................................................5
I. Cost to Propose ......................................................................................................................5
J. Respondent to Conform with Law.........................................................................................5
K. Business Conduct Policy.......................................................................................................5
L. Proprietary InformationConfidentiality.............................................................................5
M. Accountability......................................................................................................................6
N. Small Business and Small Disadvantaged Business Program..............................................6
O. Physical and Electronic Protection .......................................................................................6
III. RFP EVALUATION PROCESS...............................................................................................7
A. RFP Evaluation Team...........................................................................................................7
B. RFP Evaluation Criteria........................................................................................................7
C. Form of Contract...................................................................................................................7
D. Entire RFP.............................................................................................................................8
E. Attachments...........................................................................................................................9
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Idaho Power Company Request for Proposal
I. INTRODUCTION
A. Purpose
Idaho Power Company("IPC") is seeking proposals in response to this Request for Proposal
("RFP") for 282 weathering steel custom structures for our Line 423 HGTN—QUTZ ("Line 423")
project that is scheduled to be constructed beginning July 2022, and continuing through
December, 2023. Line 423 is a 138kV line consisting of 40 miles of custom steel structures. IPC
is bidding this project with the intent of one award for both years: a firm price in 2022 and a
market adjusted price for 2023, utilizing indices for steel and freight escalation\de-escalation.
The indices acceptable are the AMM\CRU for steel and EIA for diesel\Freight(if you would like
to utilize another indices or option please contact IPC to discuss, any alternate options granted
will be disclosed to all bidders. Freight will be FOB job site (Huntington, Oregon area).
IPC's intent is to have Suppliers bid according to this schedule and pricing mechanism,
however, we also encourage Suppliers to provide input or alternative bids for IPC's
consideration that may result in an overall lower project cost for IPC.
B. Company Background
IDACORP, Inc. is an energy and technology holding company formed in 1998. Comprised of
regulated and non-regulated businesses, its origins lie with Idaho Power, a regulated electric
utility that began operations in 1916.
Today, IPC is the largest regulated electric utility in the state of Idaho and IDACORP's chief
subsidiary. IPC serves over 500,000 residential, business, agricultural, and industrial customers.
The company's service area covers approximately 24,000 square-miles, including portions of
eastern Oregon. Learn more about Idaho Power at www.idahopower.com.
C. Liquidated Damages
Delivery shall be made by Supplier in accordance with the meeting, or exceeding the
committed to equipment time lines in Supplier's response to these specifications, Should
Supplier fail to make timely delivery of the equipment in the purchase order, and such
failure was not the result of an event of force majeure as set forth in the IPC General
Terms and Conditions - Goods and Services, Supplier shall be liable to IPC for late
delivery, in the following amount:
Delivery Window Liquidated Damages Amount
2022 $2,000 per calendar day
Structure deliveries to be delivered as early
as April 18, 2022 and no later than June 17,
2022.
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Request for Proposal Idaho Power Company
2023
Structure deliveries to be delivered as early
as April 17, 2023 and no later than June 16,
2023.
The foregoing will not be in limitation of other rights and remedies that may be available
to IPC for other forms of breaches, or in any case IPC's ability to terminate the order set
forth in the Contract Documents. IPC and the supplier will be required to acknowledge
that the foregoing amounts that would be payable because of such failure to meet the
schedule and/or obligations are liquidated damages and not a penalty, are fair and
reasonable, and the payment of any such sums represents a reasonable estimate of fair
and reasonable compensation for the losses that may reasonably be anticipated from such
failure.
D. Specifications and Requirements
Idaho Power requests that poles are manufactured with U.S. produced steel
IPC Steel Pole specification Line#423 (Pole Specific Details)
II. GENERAL INFORMATION FOR RESPONDENTS
A. Key Events and Dates
IPC at its sole discretion, reserves the right to alter the dates listed below and/or add to or remove
scheduled activities.
RFP Schedule
Event Date
RFP Issued 4/27/2021
Last Day for Respondents to Submit Questions 5/25/2021
RFP Proposals Due 5/27/2021
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Idaho Power Company Request for Proposal
Procurement Schedule
Event Date
Award of Bid Event 6/3/2021
PO Contract Negotiation Complete 6/17/2021
PO Release date for 2020 Structures 6/24/2021
Pole Delivery Begins 4/18/2022
B. Deadlines
Questions
Respondents should carefully review this RFP for questions, clarifications, defects and
questionable or objectionable material. Comments and questions concerning clarifications,
defects and questionable or objectionable material must be submitted through the Power
Advocate tool to the RFP Coordinator and must be submitted on or before 4:00 PM MDT
on the date specified on the RFP Schedule.No questions will be accepted after this date.
All questions and their applicable responses will be provided to every Respondent via Power
Advocate.
Protests based on any omission or error, or on the content of this solicitation, will be disallowed
if they have not been brought to the attention of the RFP Coordinator in the timeframe outlined
in this document.
Proposals
All proposals must be received through Power Advocate on or before 4:00 PM MDT on the
date specified on the RFP Schedule.
All copies of the proposal and accompanying documentation become the property of IPC
and will not be returned.
C. Contact Information
RFP Coordinator
Throughout the duration of the information gathering and proposal process, all questions,
submission of references, responses and other communications concerning this RFP are to be
directed through Power Advocate to the RFP Coordinator. Respondent agrees that, during the
RFP process and prior to the response deadline, Respondent shall not discuss this procurement
with any IPC employee other than the designated RFP Coordinator as identified below. Failure
to comply with these requirements may result in Respondent disqualification and elimination
from the RFP process.
Name: Travis Allen
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Request for Proposal Idaho Power Company
1221 W. Idaho Street
Boise, Idaho 83702
Phone: [phone]
Cell: 208-440-7878
Email: [e-mail]
D. Content of Proposals
Respondents submitting a proposal shall use the following outline and criteria:
1) Completed form Firm Price 2022 and 2023,with market adjustment calculation
for 2023 Structures
2) Completed Calculations per Section 3.7 Steel Pole Specifications
3) Completed Calculations per Section 3.7 Custom Steel Pole Specifications
4) Acceptance of General Terms and Conditions-Goods and Services
5) Acceptance of draft Purchase Agreement
6) Supplemental Information—Include any additional information including resumes,
client reference information, and any other material that demonstrates your
company's qualifications for successfully completing this project. However, the
additional information provided should be concise and relevant to this project).
General information provided by Respondent that is not specifically requested in this
RFP should be attached separately and clearly labeled"Supporting Material."
E. Failure to Comply
Respondent is specifically notified that failure to comply with any part of the RFP may result in
disqualification of the proposal, at IPC's sole discretion.
F. Contractual Status of Proposals
This RFP has been prepared solely to solicit proposals, and is not a contract offer. This RFP is
not binding on IPC. The only document that will be binding on IPC is a contract duly executed
by IPC and the successful Respondent(if any) after the completion of the selection process and
the award and negotiation of a contract. IPC reserves the right to reject any and all proposals
submitted by Respondents. The issuance of this RFP does not obligate IPC to purchase any
product or services offered by Respondent or any other entity, or requested herein. Furthermore,
IPC may choose, at its sole discretion, to abandon the RFP process in its entirety. Respondents
agree that they submit offers without recourse against IPC, IDACORP Inc., any of IDACORP
Inc.'s affiliates, or any of their respective employees, agents, officers, or directors for failure to
accept an offer for any reason.
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Idaho Power Company Request for Proposal
G. In Whole or In Part
IPC reserves the right to accept the proposal in whole or in part, and to award to more than one
Respondent. Furthermore, Respondent understands that any "award" by IPC does not obligate
IPC in any way. IPC will not be obligated to any party unless and until IPC executes a definitive
agreement between the parties.
H. Revisions to the RFP
The requirements specified in this RFP reflect those presently known. IPC reserves the right to
vary, in detail, the requirements and/or to issue addenda to the RFP. IPC also reserves the right to
cancel or to reissue the RFP in whole or in part,prior to the execution of a contract, if any. In the
event it becomes necessary to revise any part of the RFP, addenda will be provided to
Respondents included in the current and applicable stage of the RFP.
I. Cost to Propose
Respondent will absorb all costs incurred in responding to this RFP, including without limitation,
costs related to the preparation and presentation of its response. All materials submitted by the
Respondent immediately become the property of IPC. Any exception will require written
agreement by both parties prior to the time of submission.
J. Respondent to Conform with Law
Respondent shall conform in all material respects to all applicable laws, ordinances, rules, and
regulations and nothing in this RFP shall be construed to require IPC or Respondent to act in a
manner contrary to law.
K. Business Conduct Policy
In responding to this RFP, Respondent shall adhere to best business and ethical practices.
Respondent shall adhere to IPC's Supplier Code of Conduct, available at www.idahopower.com.
L. Proprietary Information—Confidentiality
Respondent acknowledges and agrees that all information obtained or produced in relation to this
RFP is the sole property of IPC and shall not be released or disclosed to any person or entity for
any purpose nor used for any purpose other than providing a proposal to IPC, without the express
written consent of IPC. Respondent agrees not to make any public comments or disclosures,
including statements made for advertising purposes, regarding the RFP to the media or
any other party without the prior written consent of IPC. In the event Respondent receives
any inquiries regarding the RFP from the media or any other Party, said inquiries shall be
forwarded to IPC.
Respondent shall specifically designate and clearly label as "CONFIDENTIAL"any and all
material(s) or portions thereof that they deem to contain proprietary information.
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Request for Proposal Idaho Power Company
M. Accountability
Respondent whose proposal may be selected in response to this RFP acknowledges that it
assumes full legal responsibility for the accuracy, validity, and legality of the work provided in
conformance with this RFP. Respondent agrees to maintain sufficient resources to perform its
obligations.
N. Small Business and Small Disadvantaged Business
Program
IPC is committed to the implementation of a Small and Disadvantaged Business Program. It is
the intent of IPC that small business concerns and small businesses owned and controlled by
socially and economically disadvantaged individuals have the opportunity to participate in the
performance of contracts awarded by IPC. Consequently, we request that you indicate your
eligibility as a small business based upon the regulations in Title 13, Code of Federal
Regulations, Part 121. (If in doubt, consult the Small Business Administration Office in your
area).
Eligibility as a small disadvantaged business is first based on eligibility as a small business,
as noted above. Second, the business must be majority owned(51 percent or more) and
controlled/managed by socially and economically disadvantaged person(s). The Small Business
Administration designated the following groups as "presumed socially disadvantaged": Black
Americans, Hispanic Americans,Native Americans, and Asian-Pacific Americans. Other
individuals may be found socially disadvantaged and eligible for the program on a case-by-case
basis. If you have any questions, please see 13 CFR 124.1-124.1016 or contact your local Small
Business Administration office.
O. Physical and Electronic Protection
IPC is required by federal law and regulations to protect access to its critical assets,both physical
and electronic. Certain portions of IPC's premises may have restricted access and may require
prior authorization or an IPC designated escort to all access by IPC contractors.
In the event IPC moves forward with Respondent, IPC will require Respondent to comply with
federal, state, or local laws or regulations, and any applicable IPC policies, standards, and
procedures related to physical security of IPC's premises prior to performing any work for IPC.
These include, but are not limited to, any policies, standards and procedures requiring drug
screening, background checks, and social security verifications. Should Respondent require
access to IPC's network, or unescorted access to IPC's or its customer's premises as part of the
work under a definitive contract, Respondent will not be able to perform any work for IPC until
this criteria has been satisfied. Respondent will also be required to sign and comply with all IPC
forms related to the same.
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Idaho Power Company Request for Proposal
III. RFP EVALUATION PROCESS
A. RFP Evaluation Team
An IPC evaluation team will determine the proposal that best meets the requirements of this RFP
and provides the best overall value for IPC. Proposals will be evaluated in accordance with the
requirements set forth in this RFP, any addenda that are issued, and any other factor IPC deems
appropriate. Based upon RFP response evaluation and scoring, references, and any subsequent
activities identified during the evaluation process (clarifications, etc. that may be required), IPC
may identify the top candidate(s) for further clarifications and/or a Respondent presentation.
Those Respondents whose proposals have not been selected will be notified via an email or a
written letter at the number and address provided in their proposal.
B. RFP Evaluation Criteria
At a minimum,proposals will be evaluated based on the response to this RFP, which may
include,but not be limited to the following criteria:
• Ability to meet requirements of Steel Pole Specifications
• Ability to meet project delivery dates
• Financial stability of company
• Total Cost
• Acceptance of General Terms and Conditions-Goods and Services
• Acceptance of the draft Purchase Agreement
• Acceptance of Liquidated Damages
• Agree to hold proposal pricing firm for 30 days
• Any other factors deemed appropriate by IPC
C. Form of Contract
IPC directs Respondent to Attachment A, General Terms and Conditions-Goods and Services.
In the event IPC decides to move forward with Respondent, Respondent will be required to enter
into a legally binding contract substantially similar to Attachment A. As part of this RFP,
Respondents must indicate acceptance of IPC's General Terms and Conditions-Goods and
Services in its response to this RFP. Alternatively, if the Respondent is unwilling to agree to a
proposed clause or term, Respondent must provide redlines of the General Terms and
Conditions-Goods and Services identifying any proposed changes requested by Respondent.
Respondent's proposal will be deemed non-responsive if Respondent fails to either
acknowledge acceptance of the General Terms and Conditions-Goods and Services "as is"
or to provide redlines to that document. Please be advised that Respondent's proposal will
be judged,in part, on Respondent's willingness to comply with the original terms of the
General Terms and Conditions-Goods and Services. The General Terms and Conditions-
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Request for Proposal Idaho Power Company
Goods and Services provided by Respondent in its response should be Respondent's best
and final offer as to the legal terms and conditions Respondent is willing to accept.
If IPC is unable to reach agreement on all contract terms and conditions with the designated
Respondent, IPC at its sole discretion reserves the right to extend or terminate negotiations and
begin negotiations with another Respondent.
D. Entire RFP
This RFP and all Attachments or Exhibits attached hereto and incorporated herein by this
reference represent the final expression of this RFP. Only information supplied by IPC in writing
through the parties listed herein or by this reference made in the submittal of this RFP shall be
used as the basis for the preparation of Respondent's proposals.
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Idaho Power Company Request for Proposal
E. Attachments
General Terms and Conditions-Goods and Services
IPC-Custom Steel Structures Line#423 (Drawings attached)
IPC-Steel Pole Specification
IPC-Bid Unit Spreadsheet
IPC-PLSCadd bak file
Line 423 Firm Price 2022
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