20240814PAC to Staff 79.pdf

RECEIVED
Wednesday, August 14, 2024
IDAHO PUBLIC
UTILITIES COMMISSION
_ ROCKY MOUNTAIN
POWER
A DIVISION OF PACIFICORP
1407 W North Temple, Suite 330
Salt Lake City, Utah 84116
August 14, 2024
Monica Barrios-Sanchez
Commission Secretary
Idaho Public Utilities Commission
11331 W. Chinden Blvd.
Bldg. 8, Ste. 201-A
Boise, ID 83714
monica.barrio ssanchez(apuc.Idaho.gov
S ecretarygpuc.idaho.gov
RE: ID PAC-E-24-04
IPUC Set 5 (58-81)
Please find enclosed Rocky Mountain Power's Response to IPUC 5t1i Set Data Request 79.
If you have any questions, please feel free to call me at(801)220-2313.
Sincerely,
/s/
Mark Alder
Manager, Regulation
Enclosures
C.c.: Eric L. Olsen/IIPA elokechohawk.com(C)
Lance Kaufman/IIPA lance cr,aegisinsi h�(C)
Matthew Nykiel/ICL matthew.n. k�kgmail.com
Brad Heusinkveld/ICL bheusinkveld&idahoconservation.org
Thomas J. Budge/Bayer ti(a-)racineolson.com(C)
Brian C. Collins/Bayer bcollins(&consultbai.com
Greg Meyer/Bayer gme ergconsultbai.com
Kevin Higgins/Bayer khigginskenergystrat.com(C)
Neal Townsend/Bayer ntown send(&energystrat.com (C)
Ronald L. Williams/PIIC rilliams( hawleytroxell.com
Brandon Helgeson/PIIC bhel eg son(&hawleytroxell.com
Bradley Mullins/PIIC brmullinskmwanalytics.com
Val Steiner/PIIC val.steiner(&itafos.com
Kyle Williams/PIIC williamsk(a-byui.edu

PAC-E-24-04/Rocky Mountain Power
August 14, 2024
IPUC Data Request 79
IPUC Data Request 79
Request: In the Company's Response to Production Request No. 15 —
Attachment, "Field Ai-Field Asset Intelligence" has a total cost of$20,563,043.
Please explain if that cost is Idaho allocated and at what percentage. If not, please
provide Idaho allocated expenses. Additionally, please answer the following:
(a) Please provide a detailed explanation for the need of the project, including the
analysis justifying the need.
(b) Please provide a list of all the potential alternatives the Company considered
to fulfill the need and explain why the project was selected from among the
alternatives supported by the Company's economic analysis (costs and
benefits) comparing them.
(c) If a RFP or RFQ was submitted, please provide the following:
I. A copy of the RFP or RFQ that was submitted;
II. A detailed explanation of the selection process including the
scorecard and list of the criteria used to select the project;
III. The short-list bidder scorecard; and
IV. A copy of the winning bid.
(d) Please provide the approved Project Plan including the:
I. Initial and Actual project scope;
a. Initial Scope:
b. Actual Scope:
II. Initial project budget;
a. Initial Budget:
III. Actual project cost;
a. Actual Cost:
IV. Initial and Actual schedule;
a. Initial Schedule:
b. Actual Schedule:.
V. Evidence that the Initial Project Plan and budget were approved at
the appropriate level;
VI. Please explain any differences in budget to actual project costs;
and
VII. Please explain any slips in schedule from the baseline construction
schedule.
Response to IPUC Data Request 79
Field Ai is the title of a program comprised of multiple projects initiated to create
workforce efficiencies and provide integrated asset information across systems in

PAC-E-24-04/Rocky Mountain Power
August 14, 2024
IPUC Data Request 79
the transmission & distribution (T&D) work and asset management space. One of
the projects included in Field Ai program is `Maximo'. Maximo is a work and
asset management solution. Note: When the Company refers to Maximo phase Ia,
the Company also includes supporting applications that were implements to
support the Maximo functionality (Powerbase, Splunk,App Dynamics). During
the project lifecycle, Maximo was split out into different releases to accommodate
project delivery needs.
The Maximo Phase IA rollout for PacifiCorp was placed in-service July 18, 2022,
enabling functionality for substation operations, including preventative
maintenance scheduling and field inspection results collection.
Note: The responses provided below are specific to the Maximo phase la project,
which rolls up into the overall Field Ai program.
The project Field Ai-Field Asset Intelligence is a system allocated project. The
$20,563,043 reflects the amount in-service at the end of 2023. The Idaho
allocated amount using an system overhead (SO) allocation factor of 5.3334
percent is $1,096,708.
(a) The Maximo initiative is a key asset in the PacifiCorp technology roadmap.
Updates are being conducted in alignment with peer Berkshire Hathaway
Energy Company(BHE) affiliates to take advantage of economies of scale in
security, licensing and maintenance for systems supporting similar business
functions. As a part of the work and asset management assessment the
Maximo solution was identified to meet the needs of PacifiCorp. PacifiCorp
receives the benefits of enhanced data security, regulatory compliance and
business scalability as BHE implements the new system infrastructure.
Additionally, with the implementation a new work and asset management
solution at PacifiCorp, Maximo will replace the existing mainframe-based
Retail Construction Management System (RCMS). RCMS has become
increasingly difficult to maintain and enhance, partially due to its antiquated
architecture and its outdated programming language.
(b) The identification of the new work and asset management system was
conducted through a joint assessment with PacifiCorp and other BHE
affiliates. The alternatives explored by the Company consisted of CGI, Oracle,
and International Business Machine (IBM). The outcome of the evaluations
showed that CGI and Oracle were unable to meet the technical evaluation
criteria set-forth in the request for proposals (RFP).
(c) Please refer to the Company's responses to subparts I. through IV. below:
I. An RFP for the work management solution was facilitated by a BHE
affiliate. Through that in-depth process IBM Maximo was the chosen

PAC-E-24-04/Rocky Mountain Power
August 14, 2024
IPUC Data Request 79
solution for work management at the BHE level, alongside Accenture as
the chosen implementation partner. Post-RFP, Accenture spent time with
PacifiCorp to confirm understanding of the PacifiCorp specific
requirements and scoping for the Maximo implementation.
II. Not available.
III. Not available.
IV.Not available.
(d) Please refer to the Company's responses to subpart I. through VII. below:
I. Initial Scope: Work Management capability using Maximo to document
and schedule asset inspections, compliance, replacement, refurbishment,
measurement, and records repository. Replace functionality currently
provided by PacifiCorp's mainframe Facility Point Inspection system.*
WHAT'S CHANGING: Overall
The Asset and Work Management Implementation will deploy Maximo across PacifiCorp's T&D wires and substation businesses,
simplifying processes across two releases.The diagrams below outlines the changes for each step in the work execution process
that will occur in phase 1A and 1B.Maximo will be replacing and integrating the asset management functions that currently exist
for work orders.Wires work will be performed how it is today,but the results will be stored in Maximo.
INITIATE PLAN SCHEDULE/DISPATCH EXECUTE CLOSE ANALYSIS
0.
Use of Work Orden Work Orders and Work Packages will be Work completion details Preventative Madmo Reports can be
(Prevenlauva Material Reservabons electronic and available will be recorded in maintenance. set up by Work Order
Maintenance. will be created in to field personnel via the Oracle's Field Services operations,corrective Charactersn-(such as
Operations. Maximo,the remainder future mobility tool Forms and inspection maintenance and dates,owners,types.
and ConecWe of the supply chain information will be capital Work Orders status.etc.)
Maintenance)will move process will take place Maximo will auto- brought into Maximo will be marked as
from SAP to Maximo in Oracle generate preventive completed in the future PAC will retain its
maintenance work Capital work will be mobility tool,which will current geographical
FPI'AFPR will be Task Lists wil become orders and streamline designed in BHE'S new automatically send the organizational structure,
eliminated,and future Job Plans in Mawmo the creation of graphical work design completion information however.operations
facility prints will be to designate the craft operations and toot AUD_Updated and data from districts will be referred
placed Into Ai GIS associated win the corrective maintenance work order statuses will completed fors to to as service areas and
work Zders be delivered with Maximo sub-districts will become
Inspections and construction compaube sub areas in Maxim
conditions will be x T&D Wires am Sub OPTIC will be replaced units to Maximo
recorded via the future Ops instruction input is with Oracle Field
mobility tool and needed.this would Sd,—s Scheduling Export design change
conditions will be take place within along with the future data will integrate with
tracked against Maximo mobility fool,which will AncGIS and Maximo
Individual locations and interface with Maximo
—1,in Ma[Imn
Actual Scope: The Maximo Phase IA rollout for PacifiCorp enabled
functionality for substation operations, including preventative
maintenance scheduling and field inspection results collection.

PAC-E-24-04/Rocky Mountain Power
August 14, 2024
IPUC Data Request 79
WHAT'S CHANGING: Substation Operations Will impact-261employees in Phase3A
INITIATE PLAN SCHEDULE/DISPATCH EXECUTE CLOSE ANALYSIS
Use of W ork Orders Work Orders and Work Packages will be Work completion details Preventable Maximo Reports can be
(Preventative Material Reservations available to field will be recorded in maintenance, set up by w oil.0,11•
Maintenance, will be created in personnel dxough the Oracle's Field Services operations and Cnaractenst e (such as
Operations 8 Corrective Maximo:although the existing dsmb t on Forms and inspection corrective maintenance dates.owners,types.
Maintenance)will move remainder of the processes information wi be Work Orders will be status.etc.)
from SAP to Maximo supply than process bought into Maximo completed,and
will take place in SAP Maximo will auto- Oracle's Field Sewn PAC will retain as
All locations and assets generate preventive Follow up work(that Forms will current geographical
will be stored in Maximo Task Llata will become maintenance work turns capital)is not pan automatically send the organizational structure.
Job Plats in Maximo orders of Phase 1A for Sub completion information however operations
All relay firmware and to designate the craft Ops and will use and data from dtsblcis will be referred
CIP data will migrate associated with the OPTIC will be replaced exonng work processes completed forms to to as service areas and
Iran SAP to P,v:c 6— work with Oracle Field Maximo sub-districts wi become
Services Scheduling. sub areas in Maximo
If Sub Ops inawaion which will interface with
mput is reeded,this Maximo
would take place within
Maximo
II. $28,095,952*
III. $20,563,043
IV.The initial schedule for Maximo T&D was to implement full functionality
in early Q3 2022.
Field Ai ©®®mmmmm000®®o�®
Project Evo(Wave l):
✓Maximo(WAM,Joint Use) Note:Not dependent on Oracle decision,and
Backbone Deployment ✓Asset Accounting/Custom SAP code technically could be a stand alone solution.
✓Integration work on PacifiCorp side
Project Evo(Wave 2):
✓Project Evo(Scheduling,Mobility) Note:Solutions are dependent on Oracle decision,
Full Track Deployment ✓for Graphical Work Design and requires backbone deployment.
.NVE Gen ♦MEC T&D ♦PAC T&D
Actual Schedule: The Maximo Phase lA rollout for PacifiCorp was placed in-
service July 18, 2022.
V. William J Fehrman signed a delegation of authority for his approval, not
documented in-line in the image below, but represented with the overall
"approved" status. Please refer to the table below:

PAC-E-24-04/Rocky Mountain Power
August 14, 2024
IPUC Data Request 79
APR Routing Status Report
APR Number: 18002200
APR Tree Result Approver Name L. APR Description
r
vLT5 Approved 14 1SM2200 Field Ai-Field Asset Intelligence Program
Q Approved Denise Holloway 1BW2200
0• Approved Allen Berreth 1BW2200
Q Approved Mark Paul 1SM2200
�► Approved Ernest Knudsen 18002200
❑i Approved Matthew Weems 1BW2200
Q Approved Nikki Kobliha 1BW2200
❑i Approved Nancy K Lahti 1BW2200
Q Approved Stefan Bird 1BW2200
�. Approved Nikki Kobliha 18002200
Q William J Fehrman 1BW2200
VI. Project costs were impacted due to the scope and schedule shift of the
effort.
VII. Due to limitations with the proposed mobility solution that would
integrate with Maximo the decision was made to modify the
PacifiCorp Maximo implementation schedule to realign transmission and
distribution wires corrective and preventative maintenance
scheduling with a Phase 1B rollout.
a. Phase 1A rollout included substation operations: preventative
maintenance scheduling and field inspection results collection.
b. Phase 1B rollout will include T&D wires: corrective and preventative
maintenance scheduling and field inspection results collection, along
with construction and the appropriate mobility
*Note the initial scope and budgets included a full Maximo T&D Implementation.
The actual scope and budget reflect the implementation of functionality for a
portion of that scope.
Recordholder: Amanda Lindsay/Drew Smith
Sponsor: To Be Determined