20240806IPC to Staff Response No. 31(b) - Attachment 3 - PJ - Construction Support.pdf

Response to Staff Request No.alb-Attachment 3
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Procurement Justification IE
(For non-competitive purchases>$50,000)
Idaho Power Company("IPC-)employs a competitive bidding process in awarding its contracts for materials and services.To ensure that IPC receives the lowest
cost,best quality and lead time that meets our requirements,soliciting more than one supplier is necessary.This form is used to recommend selection of a
supplier for an emergency,single or sole source supplier.
PJ#: 1456
General Information
PJ Date I Status AS PO#/CP# KIT# Business unit
03/09/2021 Completed 197498.1
Requestor Phone EMail Add—
Lynch,Bill 5490 [e-mail]
S.Prof Phone EMail Address
6192 [e-mail]
Supplier Information
Supplier Name Supplier Contact
SCHNABEL-Schnabel Inc Ray Eldridge
Phone Fax EMI Address
2088301395 [e-mail]
Business Rationale
Q Sole Source—Situation when only one supplier can meet IPC's standards or specifications for the required materials or services.This tends to result
when the supplier has required proprietary or intellectual property rights built into the materials or service.
❑ Single Source—Situation when,due to economics,lead times,logistics or other justifiable reasons,only one supplier is determined to be reasonable for
the required material or service even though other suppliers are available.
Emergency(must be documented following the event)—Emergency purchases are purchases made in unforeseen or unexpected situations when action
must be taken to prevent immediate impairment to customer reliability,injury,or damage to assets.Emergencies will be evaluated to determine the root
cause and if the emergency can be mitigated in the future.
Needs Statement ❑Materials❑�Services
Describe in detail the material or services to be procured and how the required features and capabilities meet IPC's business needs.
IPC will need the assistance of the Engineers of Record for support during the Construction Phase of the Oxbow Hatchery
Renovation Project.
Schedule Est.Start/Need Date: 04/01/2021
Identify the major milestone(s)/deliverable schedule contemplated including installation if required;products should include brand,model and part number if
applicable.Does an unusual or compelling urge c exist?If so,please explain.
Estimated/Actual Cost $325,000
Explain cost breakdown below.If the purchase includes materials and services lease provide the approximate breakdown for each.
Office Engineering Support for approximately 2 years-$315,000 Reimbursable Expenses(travel&Lodging)$10,000.
Competing Materials/Services Evaluated
Did you consider other materials or providers of services with similar capabilities?Indicate specific brands/models of competitor products that were investigated
and describe wh they did not meet listed Features Requirements.Please be specific with regard to features,characteristics,requirements,capabilities and
compatibility. Yes J No Please explain.
As the Design Engineers of Record,Schnabel Engineering is uniquely suited to be the sole source provider for this service.

Substantial Technical Risk
Is there substantial technical risk in contracting with any other Supplier,or doing work in-house thereby making that an unacceptable course of action(e.g.,when
the supplier has been the only successful one to date in implementing a difficult software upgrade or manufacturing process)? ❑Yes❑No©N/A
If Yes,then the eGRC#is
Future Purchases
Will this purchase obligate IPC to this supplier for future purchases,for example maintenance,licensing or continued need? ❑Yes❑d No If Yes,please
provide details regarding future obligations and/or needs.
Additional Comments
Conflict of Interest Statement
Is there a real or potential conflict of interest in recommending this procurement,in accordance with IPC's Code of Conduct. []Yes®No If Yes,please
provide an explanation.
This section must be completed.
Acknowledgement Role Action signature Date
Q I am aware of IPC's requirements for competitive bidding Approver 1 Approve Chris Edwards 03/09/2021
as set forth in the Procuring Goods and Services Standard. The Engineer of Record is needed for support during construction for
have gathered the required technical and business infor- submittal review and for answering questions to meet the design intent.This
ma ve and made a concerted effort to review comparable/ Pm)ect is over 2 years and this represents support for that panod of time.
Approver 2 Approve Garrett Bishop 03/10/2021
equal materials,equipment,or services. t agree the engineerofrecord needs to support construction.
Approver 3
Electronic Signature(s)shall be in accordance with management levels shown above.