20240806IPC to Staff 31b - OXB FH - Construction RFP.pdf

IDAW
MON POWER.
An IDACORP Company
Request for Bid
PowerAdvocate Bid Event# 112464
TITLE:Oxbow Hatchery Renovation Construction Project
Idaho Power Company
P.O.Box 70
Boise,ID 83707
ECP 020(5/12/2020)

Idaho Power Company Request for Bid
TABLE OF CONTENTS
I.INTRODUCTION 1
A. Purpose..............................................................................................................................................................................1
B. Company Background..................................................................................................................................................1
C. Project Background/Current State..........................................................................................................................1
II.REQUEST FOR BID INFORMATION 2
A. Scope of Work/Specifications and Requirements..............................................................................................2
B. Pre-Bid Conference.......................................................................................................................................................2
C. Key Events and Dates...................................................................................................................................................2
RFB Schedule 2
Questions 2
Proposals 3
D. Contact Information......................................................................................................................................................3
RFB Coordinator 3
III.REQUIREMENTS&CLARIFICATIONS 3
A. Form of Contract............................................................................................................................................................3
B. Delay Liquidated Damages.........................................................................................................................................3
C. Pollution Legal Liability Insurance..........................................................................................................................4
D. Performance and/or Payment Bonds.....................................................................................................................4
E. Financial Information...................................................................................................................................................4
IV.CONTENT OF PROPOSAL 4
A. Proposal Instructions...................................................................................................................................................4
Acceptance of Contract Documents 4
Work Plan 4
Schedule 4
Labor and Equipment Rates 5
Schedule of Values 5
Total Proposed Price 5
Supplemental Information 5
V.RFB EVALUATION PROCESS 5
A. RFB Evaluation...............................................................................................................................................................5
B. RFB Evaluation Criteria...............................................................................................................................................6
VI.GENERAL INFORMATION FOR RESPONDENTS 6
A. Failure to Comply...........................................................................................................................................................6
B. Contractual Status of Proposals................................................................................................................................6
C. In Whole or In Part........................................................................................................................................................6
D. Revisions to the RFB.....................................................................................................................................................7
E. Cost to Propose...............................................................................................................................................................7
F. Respondent to Conform with Law...........................................................................................................................7
G. Business Conduct Policy..............................................................................................................................................7
H. Proprietary Information—Confidentiality............................................................................................................7
I. Accountability.................................................................................................................................................................7
J. Small Business and Small Disadvantaged Business Program.........................................................................7
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Request for Bid Idaho Power Company
K. Physical and Electronic Protection..........................................................................................................................8
L. Entire RFB........................................................................................................................................................................8
M. Purchasing Restrictions/Prohibited Technology................................................................................................8
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Idaho Power Company Request for Bid
I. INTRODUCTION
A. Purpose
Idaho Power Company("IPC")is currently seeking bids in response to this Request for Bid("RFB")to renovate
the Oxbow Fish Hatchery located on southwest bank of the confluence of Pine Creek and Snake River in Oxbow,
Oregon.
B. Company Background
IDACORP,Inc.is a holding company formed in 1998.Comprised of regulated and non-regulated businesses,its
origins lie with Idaho Power,a regulated electric utility that began operations in 1916.
Today, IPC is the largest regulated electric utility in the state of Idaho and IDACORP's chief subsidiary. IPC
serves over 570,000 residential,business,agricultural, and industrial customers.The company's service area
covers approximately 24,000 square-miles, including portions of eastern Oregon. Learn more about Idaho
Power at www.idahopower.com.
C. Project Background/Current State
Oxbow Fish Hatchery lies on the Oregon bank of the Snake River just downstream of IPC's Oxbow Dam.The
facility is owned by IPC and operated by Idaho Department of Fish and Game(IDFG)personnel.It is operated
as mandated by the Federal Energy Regulatory Commission to mitigate impacts to anadromous fish
associated with the construction and operation of Brownlee,Oxbow and Hells Canyon dams on the Snake
River. The hatchery serves as a trapping,holding and spawning facility for summer steelhead,and serves as a
trapping and holding facility for spring Chinook salmon.Hatchery and IPC staff operate the fish trap located
near the base of Hells Canyon Dam and transport fish back to OFH. Hatchery and IPC staff also provide fish
transport to IPC's Rapid River Fish Hatchery for spawning and rearing.
Current hatchery facilities consist of:
• Two adult holding ponds,and associated crowding,intake/sorting,and spawning facilities.
• Egg incubation building and associated chiller
• Hatchery operations/office building.
• Hatchery Managers residence
• Staff dormitory and storage shed
• Additional raceways not in use.
Water for the hatchery is supplied by both river water and well water.The river water supply is a pump
station located along the bank of the river on the southeast corner of the property.This pump station consists
of a steel structure that has been placed in the river with two vertical turbine pumps,with an attached T-
screen. Each vertical turbine pump can supply up to 17.5 cfs of river water to the adult holding ponds and
are run one at a time.Nearby,a small building houses additional electrical controls and an air compressor
which pneumatically cleans the t-screen for the river water pumps.The well water is supplied by two onsite
wells,each of which can supply 170-200 gpm of water to the hatchery office and incubation building.
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Request for Bid Idaho Power Company
II. REQUEST FOR BID INFORMATION
A. Scope of Work/Specifications and Requirements
The scope of work and schedule are to procure, construct, and commission the Oxbow Fish Hatchery
Renovation Project as described within the Exhibit B - Drawings and Specifications and Exhibit C - Special
Conditions and can be found in the PowerAdvocate bid event.
B. Pre-Bid Conference
A Mandatory pre-bid meeting will take place at"Oxbow Fish Hatchery on February 17,2021.
The following are required of Respondents for the pre-bid meeting:
• Maintain social distancing with 6 ft separation.
• Only one representative from each Respondent shall be allowed at the meeting.
• Cover your cough or sneezes.
• All contractors shall complete a self-assessment prior to entering IPC facilities,as recommended
by the CDC,for COVID-19 symptoms. Contractor shall be symptom free prior to continuing with
pre-bid meeting.
• Closed-toe footwear,safety-toe preferred.
• Respondents are to provide their own copies of Contract documents from PowerAdvocate (IPC
will not provide bid documents during the site visit).
• Respondents will need to have signed the COVID-19 Affirmation document before site visit.
• Questions asked during pre-bid meeting are to be submitted by Respondents to PowerAdvocate
for a documented response from IPC
C. Key Events and Dates
IPC at its sole discretion,reserves the right to alter the dates listed below and/or add to or remove scheduled
activities.
RFB SCHEDULE
EVENT DATE TIME (MDT or MST)
Pre-bid site meeting 02/17/2021 10:00 AM MST
Last day for Respondent to submit questions to IPC 03/12/2021 5:00 PM MST
RFB proposals due 3/26/2021 4:00 PM MDT
Review and evaluation of proposals Approximately two weeks
RFB award Upon signature of contract
QUESTIONS
Respondents should carefully review this RFB for questions, clarifications, defects and questionable or
objectionable material. Comments and questions concerning clarifications, defects and questionable or
objectionable material must be submitted through the PowerAdvocate tool to the RFB Coordinator and
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Idaho Power Company Request for Bid
must be submitted on or before the date and time specified on the RFB Schedule. No questions will be
accepted after this date.
All questions and their applicable responses will be provided to Respondents via PowerAdvocate.
Protests based on any omission or error, or on the content of this solicitation,will be disallowed if they have
not been brought to the attention of the RFB Coordinator in the timeframe outlined in this document.
PROPOSALS
All proposals must be received through PowerAdvocate on or before the date and time specified on the
PowerAdvocate bid event.
All copies of the proposal and accompanying documentation become the property of IPC and will not be
returned.
Proposals shall be valid for sixty(60)calendar days from the proposal due date.
D. Contact Information
RFB COORDINATOR
Throughout the duration of the information gathering and proposal process, all questions, submission of
references, responses and other communications concerning this RFB are to be directed through
PowerAdvocate to the RFB Coordinator. Respondent agrees that, during the RFB process and prior to the
response deadline, Respondent shall not discuss this procurement with any IPC employee other than the
designated RFB Coordinator as identified below.Failure to comply with these requirements may result in
Respondent disqualification and elimination from the RFB process.
NAME:Karen Bellegante Phone:[phone]
Cell: 208-484-6354
1221 W.Idaho Street
Boise,Idaho 83702 Email:[e-mail]
III. REQUIREMENTS & CLARIFICATIONS
A. Form of Contract
IPC directs respondent to the Project Construction Agreement(and its exhibits)within the PowerAdvocate bid
event. In the event IPC decides to move forward with Respondent,Respondent will be required to enter into a
legally binding contract substantially similar to that agreement. As part of this RFB,Respondents must indicate
acceptance of IPC's Project Construction Agreement in its response to this RFB. Alternatively,if the Respondent
is unwilling to agree to a proposed clause or term, Respondent must provide redlines of the Project
Construction Agreement identifying any proposed changes requested by Respondent.The Project Construction
Agreement provided by Respondent in its response should be Respondent's best and final offer as to the legal
terms and conditions Respondent is willing to accept.
B. Delay Liquidated Damages
Delay Liquidated Damages will be required for this Project. Refer to Section 7 "Timely Completion of Work;
Delay Liquidated Damages"of the Project Construction Agreement for further details.
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Request for Bid Idaho Power Company
C. Pollution Legal Liability Insurance
Pollution Legal Liability insurance will be required for this Project. Refer to Section 19 of the Project
Construction Agreement for further details.
D. Performance and/or Payment Bonds
At IPC's discretion, performance and/or payments bonds may be required for this Project. Please refer to
Section 19 of the Project Construction Agreement for further details. For clarification if this will be a
requirement,please contact the RFB Coordinator.
E. Financial Information
During the bid event IPC may request Respondent to submit the most recent 3 years of audited financial
statements(including notes). For clarification if this will be a requirement,please contact the RFB Coordinator.
IV. CONTENT OF PROPOSAL
A. Proposal Instructions
A complete and thorough proposal will contain responses to each of the following items,in the manner stated.
Missing or partial responses to any of the following may result in Respondents proposal being deemed non-
responsive,at IPC's discretion.
ACCEPTANCE OF CONTRACT DOCUMENTS
Respondents must indicate acceptance of IPC's Project Construction Agreement in its response to this RFB.
Alternatively,if the Respondent is unwilling to agree to a proposed clause or term, Respondent must provide
redlines of the Project Construction Agreement identifying any proposed changes requested by Respondent.
Please be advised that Respondent's proposal will be judged, in part, on Respondent's willingness to comply
with the original terms of the Project Construction Agreement.
➢ Complete the"Form of Contract"datasheet found on the"3.Commercial"tab within PowerAdvocate.
WORK PLAN'
Respondent must describe how it intends to perform the work required for this project and its approach for
completing the work as part of Respondents Proposal.
SCHEDULE
Respondent must create and submit a draft schedule for this Project with the Proposal. If Respondent is
awarded the contract,a revised project schedule shall be submitted to IPC for approval(which,upon approval
in accordance with Section GC-8 of the General Conditions for Construction Services,will become the Exhibit E
-Approved Schedule and must conform to the requirements of such section)on or prior to work beginning.
Respondent's submitted logic driven Critical Path project schedule should contain at a minimum:
1 Idaho Power Company's receipt of responding company's responses to the above inquiries should in no way be considered IPC's
approval or agreement with the contents of such responses, or an acknowledgment of the sufficiency of such responses. All IPC
contractors are required to comply with all state,federal, and local laws and regulations related to the project and work performance.
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Idaho Power Company Request for Bid
• Commencement Date
• Major Construction Tasks/Milestones
• Outage(s)/Work Windows
• Work by Others,if applicable
• Guaranteed Substantial Completion Date
• Final Completion Date
➢ Upload the proposed schedule to the "2. Upload Documents" tab, as the document type "Technical
Information"within PowerAdvocate label as"Schedule."
LABOR AND EQUIPMENT RATES
If Respondent is awarded the contract,the unit prices along with the labor and equipment rates will become
Exhibit D-Schedule of Unit Pries of the Contract Documents.
➢ Upload any applicable unit prices including labor,equipment and other to the"2.Upload Documents"tab,
as the document type"Pricing Information"within PowerAdvocate labeled"Unit Pricing."
SCHEDULE OF VALUES
If Respondent is awarded the contract,the Schedule of Values approved by IPC will become Exhibit F-Schedule
of Values of the Contract Documents.
➢ Complete the "Schedule of Values" datasheet found on the Download Documents tab within
PowerAdvocate.
TOTAL PROPOSED PRICE
If Respondent is awarded the contract, the bid proposal will become the lump sum value of the Contract
Documents. Contractor's price must include all applicable taxes and costs, including, but not limited to,
overhead and markup. Contractor will be responsible for remittance of all federal, state and local taxes
applicable to any compensation or payments paid to Contractor under the contract.
➢ Complete the"Bid Proposal"datasheet found on the"5.Pricing Data"tab within PowerAdvocate.
SUPPLEMENTAL INFORMATION
Include any additional information that demonstrates your company's qualifications for successfully
completing this project
➢ Upload any Supplemental Information to the"2.Upload Documents"tab,as the document type"Technical
Information"within PowerAdvocate labeled as"Supporting Material."
V. RFB EVALUATION PROCESS
A. RFB Evaluation
Bid Responses will not be publicly opened. The bid opening will be in private by the IPC evaluation team.
An IPC evaluation team will determine the proposal that best meets the requirements of this RFB and provides
the best overall value for IPC.Proposals will be evaluated in accordance with the requirements set forth in this
RFB, any addenda that are issued, and any other factor IPC deems appropriate. Based upon RFB response
evaluation and scoring, references, and any subsequent activities identified during the evaluation process
(financial review, etc. that may be required), IPC may identify the top candidate(s) for further clarifications
and/or a Respondent presentation.
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Request for Bid Idaho Power Company
Selection shall be in the sole and complete discretion of IPC,and no Respondent shall have any right to challenge
or protest the selection of any other Respondent,on any grounds whatsoever.
If IPC is unable to reach agreement on all contract terms and conditions with the designated Respondent, IPC
at its sole discretion reserves the right to extend or terminate negotiations and begin negotiations with another
Respondent.
Those Respondents whose proposals have not been selected will be notified via notification in PowerAdvocate,
an email,or a written letter at the number and address provided in their proposal.
B. RFB Evaluation Criteria
At a minimum,proposals will be evaluated based on the response to this RFB,which may include,but not be
limited to the following criteria:
• Ability to meet requirements
• Thoroughness and feasibility of proposed Work Plan
• Financial stability of company
• Total Cost
• Acceptance IPC's Contract Documents
• Reputation for thoroughness,credibility,and client responsiveness as demonstrated through
references
• Any other factors deemed appropriate by IPC
VI. GENERAL INFORMATION FOR RESPONDENTS
A. Failure to Comply
Respondent is specifically notified that failure to comply with any part of the RFB may result in disqualification
of the proposal,at IPC's sole discretion.
B. Contractual Status of Proposals
This RFB has been prepared solely to solicit proposals and is not a contract offer. This RFB is not binding on
IPC. The only document that will be binding on IPC is a contract duly executed by IPC and the successful
Respondent(if any) after the completion of the selection process and the award and negotiation of a contract.
IPC reserves the right to reject any and all proposals submitted by Respondents.The issuance of this RFB does
not obligate IPC to purchase any product or services offered by Respondent or any other entity.Furthermore,
IPC may choose,at its sole discretion,to abandon the RFB process in its entirety. Respondents agree that they
submit offers without recourse against IPC, IDACORP Inc., any of IDACORP Inc.'s affiliates, or any of their
respective employees,agents,officers,or directors for failure to accept an offer for any reason.
C. In Whole or In Part
IPC reserves the right to accept the proposal in whole or in part,and to award to more than one Respondent.
Furthermore,Respondent understands that any"award"by IPC does not obligate IPC in any way. IPC will not
be obligated to any part unless and until IPC executes a definitive agreement between the parties.
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Idaho Power Company Request for Bid
D. Revisions to the RFB
The requirements specified in this RFB reflect those presently known. IPC reserves the right to vary,in detail,
the requirements and/or to issue addenda to the RFB.IPC also reserves the right to cancel or to reissue the RFB
in whole or in part,prior to the execution of a contract,if any. In the event it becomes necessary to revise any
part of the RFB, addenda will be provided to Respondents included in the current and applicable stage of the
RFB.
E. Cost to Propose
Respondent will absorb all costs incurred in responding to this RFB,including without limitation,costs related
to the preparation and presentation of its response.All materials submitted by the Respondent immediately
become the property of IPC.Any exception will require written agreement by both parties prior to the time of
submission.
F. Respondent to Conform with Law
Respondent shall conform in all material respects to all applicable laws,ordinances,rules,and regulations and
nothing in this RFB shall be construed to require IPC or Respondent to act in a manner contrary to law.
G. Business Conduct Policy
In responding to this RFB,Respondent shall adhere to best business and ethical practices.
Respondent shall adhere to IPC's Supplier Code of Conduct,available at www.idahopower.com.
H. Proprietary Information—Confidentiality
Respondent acknowledges and agrees that all information obtained or produced in relation to this RFB is the
sole property of IPC and shall not be released or disclosed to any person or entity for any purpose nor used for
any purpose other than providing a proposal to IPC,without the express written consent of IPC. Respondent
agrees not to make any public comments or disclosures, including statements made for advertising
purposes,regarding the RFB to the media or any other party without the prior written consent of IPC.
In the event Respondent receives any inquiries regarding the RFB from the media or any other Party, said
inquiries shall be forwarded to IPC.
Respondent shall specifically designate and clearly label as "CONFIDENTIAL" any and all material(s) or
portions thereof that they deem to contain proprietary information.
I. Accountability
Respondent whose proposal may be selected in response to this RFB acknowledges that it assumes full legal
responsibility for the accuracy, validity, and legality of the work provided in conformance with this RFB.
Respondent agrees to maintain sufficient resources to perform its obligations.
J. Small Business and Small Disadvantaged Business Program
IPC is committed to the implementation of a Small and Disadvantaged Business Program.It is the intent of IPC
that small business concerns and small businesses owned and controlled by socially and economically
disadvantaged individuals have the opportunity to participate in the performance of contracts awarded by IPC.
Consequently,we request that you indicate your eligibility as a small business based upon the regulations in
Title 13, Code of Federal Regulations, Part 121. (If in doubt, consult the Small Business Administration Office
in your area).
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Request for Bid Idaho Power Company
Eligibility as a small disadvantaged business is first based on eligibility as a small business, as noted above.
Second,the business must be majority owned (51 percent or more) and controlled/managed by socially and
economically disadvantaged person(s).The Small Business Administration designated the following groups as
"presumed socially disadvantaged": Black Americans,Hispanic Americans,Native Americans,and Asian-Pacific
Americans. Other individuals may be found socially disadvantaged and eligible for the program on a case-by-
case basis. If you have any questions,please see 13 CFR 124.1-124.1016 or contact your local Small Business
Administration office.
K. Physical and Electronic Protection
IPC is required by federal law and regulations to protect access to its critical assets, both physical and
electronic. Certain portions of IPC's premises may have restricted access and may require prior authorization
or an IPC designated escort to all access by IPC contractors.
In the event IPC moves forward with Respondent,IPC will require Respondent to comply with federal,state,or
local laws or regulations,and any applicable IPC policies,standards,and procedures related to physical security
of IPC's premises prior to performing any work for IPC. These include, but are not limited to, any policies,
standards and procedures requiring drug screening, background checks, and social security verifications.
Should Respondent require access to IPC's network, or unescorted access to IPC's or its customer's premises
as part of the work under a definitive contract,Respondent will not be able to perform any work for IPC until
these criteria have been satisfied. Respondent will also be required to sign and comply with all IPC forms
related to the same.
L. Entire RFB
This RFB and all Exhibits or Attachments within the PowerAdvocate bid event are incorporated herein by this
reference represent the final expression of this RFB. Only information supplied by IPC in writing through the
parties listed herein or by this reference made in the submittal of this RFB shall be used as the basis for the
preparation of Respondent's proposals.
M. Purchasing Restrictions/Prohibited Technology
Pursuant to Section 889(a)(1)(B)of the John S.McCain National Defense Authorization Act for Fiscal Year 2019,
[Supplier/Contractor]must be able to represent in its agreement with Idaho Power that[Supplier/Contractor]
does not use or have installed any telecommunications equipment, system, or service (or as a substantial or
essential component of any system or as or critical technology of any system) made by any of the following
companies, or any subsidiary or affiliate thereof(including companies with the same principal word in the
name,e.g.,"Huawei"or"Hytera"): Huawei Technologies Company;ZTE Corporation; Hytera Communications
Corporation; Hangzhou Hikvision Digital Technology Company; or,Dahua Technology Company(collectively,
"Prohibited Technology"). Prohibited Technology may include, but is not limited to, video/monitoring
surveillance equipment/services,public switching and transmission equipment,private switches,cables,local
area networks, modems, mobile phones, wireless devices, landline telephones, laptops, desktop computers,
answering machines, teleprinters, fax machines, and routers. Prohibited Technology does not include
telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user
data or packets that the equipment transmits or handles.
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